Cash Journal 

Use

The

cash journal is a subledger of Bank Accounting. It is used to manage a company's cash transactions. The system automatically calculates and displays the opening and closing balances, and the receipts and payments totals. You can run several cash journals for each company code. You can also carry out postings to G/L accounts, as well as vendor and customer accounts.

You should run a separate cash journal for each currency.

Integration

You can use the cash journal independently of other posting transactions. You can enter amounts in different currencies. In a two-step procedure, you save the entries in the cash journal before they are transferred to Financial Accounting. After this transfer, the cash journal postings correspond to the FI documents (see illustration below).

You can assign authorizations for the various activities involved in running the cash journal using authorization object F_FBCJ.

Prerequisites

In Customizing for Bank Accounting, under Business Transactions ® Cash Journal, you have made the settings required for setting up a cash journal.

If you use extended withholding tax in your company code, you have to make the appropriate settings for posting withholding tax on payment in Customizing for Financial Accounting Global Settings under

Withholding Tax ® Extended Withholding Tax .

Features

The cash journal is a single-screen transaction. This means that you can enter, display, and change cash journal documents on one screen.

You have the following options:

  • Entering, saving, and posting cash journal entries

You can save cash journal entries locally in the cash journal. The system also calculates the balances. The cash journal entries saved are then posted to the general ledger.

For a cash journal document, you can carry out CO account assignments, and have taxes, including withholding taxes, calculated by the system with reference to business transactions, taking account of tax jurisdiction codes, for example.

  • Displaying follow-on documents

You can also display the follow-on documents arising for the cash journal entries posted.

  • Defining cash journal business transactions

As well as defining cash journal business transactions in Customizing, you can also, if necessary, define a new business transaction while you are making entries in the cash journal.

  • Printing the cash journal

You can print all of the cash journal entries posted in the time period displayed. You select the print form in Customizing.

  • Printing receipts

You can print the cash journal entries saved. You select the print form in Customizing.

  • Deleting cash journal entries saved

If you have the appropriate authorization, you can delete cash journal entries that have been saved.

  • Displaying all cash journal documents that have been deleted

You can display all the cash journal documents that have been deleted within a specific time period.

  • Changing the cash journal

You can change the cash journal and the company code while you are processing entries.

Activities

Posting Documents in the Cash Journal

Cash Journal: Depositing Checks