Easy Cost Planning and Execution Services for an IT Project 

Purpose

You company wishes to implement new software. You are going to use the project system for this. Cost control is of prime importance. For simple and efficient cost planning you are using the Easy Cost Planning costing method. Your company has already implemented several projects of this kind, and consequently you are able to refer back to a standard project for the structure of the project and planning forms for the calculation of the costs. As the project progresses you use the Execution Services direct to cost various subsequent processes, such as purchase requisitions.

You can find a description of how you create planning forms in the process Ad hoc cost estimate with Easy Cost Planning.

You can find a detailed description of the costing methods Easy Cost Planning and Execution Services in the standard SAP documentation under Accounting ® Controlling ® Product Cost Controlling ® Product Cost Planning.

Easy Cost Planning and Execution Services

Process Flow

You can find the data for this process under

  1. Using the Project Builder create the project with the template for the standard project I/0002. Because cost control is of prime importance in this procedure, you map your project via a work breakdown structure without activities.

    2. Creating a Project with Template

  2. You plan the costs of your project by using predefined planning forms. In the planning forms you specify the cost relevant factors (characteristics) and the conversion of these into the costing items of the unit costing. As planner you define the characteristics based on your project-specific data, for example number of licenses, and the system determines the quantities and prices of the costing items. This does not require a detailed knowledge of unit costing.

    3. Planning Costs using Easy Cost Planning

  3. As planning proceeds you receive additional information about the project and make the planning complete.

    4. Changing Cost Planning

  4. The planning is accepted and you release parts of the project for execution.

    5. Releasing the Project

  5. In the further course of the project you trigger various subsequent processes (such as internal activity allocation) directly from the planning function.

    6. Carrying out Execution Services

  6. To gain an overview of the cost process check the plan/actual position.

Evaluating Costs in Reporting