The individual preferences of the traveler are also taken into consideration in Travel Planning. Travelers abide automatically by the enterprise-specific rules. However for the planning and booking of transportation and accommodations they can also enter personal preferences that are, if possible, taken into consideration by the travel service provider. These personal preferences are only taken into consideration if they agree with the enterprise rules.

A traveler can, for example, make the following entries:

• Flight reservation

• Smoker/non-smoker seat
• Meals choices
• Seat suitable for the disabled

• Hotel reservation

• Room type
• Preferred hotel chain

• Car rental reservation

• Air conditioning
• Manual or automatic gearbox
• Preferred make of car

• Participation in customer programs of travel service providers

To store person-related master data you create a personnel mini master record directly from R/3 Travel Planning. You do not need to use the Human Resources component.

You can simply create all the Infotypes necessary for SAP Travel Planning via the personnel action Travel planning setting. When you enter Infotypes for the first time you are guided through these actions step by step. HR master data you have created can be changed or supplemented at any time.

The following Infotypes are mandatory for any employee for whom a trip is to be booked using Travel Planning:

• Organizational assignment (0001)
• Personal data (0002)
• Travel Privileges (0017)
• Addresses (0006): It is not advisable to make a booking without this Infotype, as the Telephone number field in this Infotype is used to create the booking record. This Infotype is also used with the Infotype Bank details (0009) in Travel Expenses, if the settled trips are to be paid as a credit via Financial Accounting (FI).

The Infotype Cost distribution (0027) is only used in Travel Expenses for distributing the total costs to different cost centers.

The travel planning-specific Infotypes 0470 - 0475 represent the personnel preferences of the individual employees. The Infotype Rail preference (0474) has no meaning.

Even though the Infotypes 0470 - 0475 are optional, they enable employees' personal preferences to be taken into consideration for each business trip booking.

• The Infotype Flight preference (0471) contains Information specific to a flight, such as meals, seat position and preferred departure airport.
• The Infotype Hotel preference (0472) contains information about the preferred room and hotel category.
• The Infotype Car rental preference (0473) contains information such as the preferred make of car and air conditioning.
• The Infotype Customer program (0475) can be created many times, as it relates to all the provider categories. Here you can store information about frequent fliers or special car rental or hotel customer programs.
• The Infotype Travel profile (0470) allows a direct assignment of a travel profile to an employee.

The additional Infotype Communication (0105), subtype 0001 is used to assign system users to the active SAP system directly (SAP Business Workflow, SAP Office and ESS) Subtype 011 is used for credit card clearing.

The Travel Planning action includes the Travel Expenses travel mini master record action.