Label Printing for Physical Samples (SAP Library

Label Printing for Physical Samples

Use

Using this function, you can print out labels for physical samples. These labels contain important information about the physical samples and can be affixed to the physical-sample containers for identification purposes. The labels can be printed out with bar codes so you can quickly scan the information using a bar-code reader.

The label for a physical sample can be printed out:

Automatically, when a physical-sample record is created (for example, when an inspection lot is created for planned physical samples or when creating a new physical-sample drawing with reference).

Manually, when you process a physical-sample record

Manually, when you process a physical-sample drawing

Prerequisites

The label printing function for physical samples is activated in Customizing for Quality Management as follows:

Standard example for label printing

The system contains the following objects for printing labels for physical samples:

A function module that is assigned to the physical-sample type for data retrieval.
In Customizing for Print Control, a new order type that has a print program and form assigned to it.

If you use the standard objects, you do not need to make any further preparations. You can, however, replace or modify the above-mentioned objects to meet your individual requirements.

Time of printout

In Customizing for Physical Samples (Define physical sample type) you can specify when the labels should be printed. Depending on how you set this control, an original label is printed out:

Automatically by the system when a physical sample is created
Manually by the user while processing a physical-sample record or physical-sample drawing

Features

If you use the predefined example in the standard system to print your labels, the following features apply:

Print format and number of labels

Each time a printout is triggered, the system prints labels on a new sheet of paper (A4 size). The system can print a maximum of 12 labels on a single sheet. If more than 12 labels need to be processed, the system prints additional pages.

If you trigger the label print manually while processing a physical-sample record, the system prints one label. If you trigger the label print manually while processing a physical-sample drawing, the system prints labels for all of the selected physical sample records.

Original printouts and reprints

The first printout of a label is the original. All subsequent printouts are reprints and identified as such. The system documents the original printout of a label in the physical-sample record. If you trigger the label printing manually, the system saves the data and exits the transaction after it executes the print function.

Information in a label

In the standard system, the following information is available for output in a physical-sample label:

All data in the physical-sample record and associated physical-sample drawing
All data in the material master
All data of the current inspection lot (if available)

For more information, refer to the SAPscript documentation for the sample form QM_SAMPLE_LABEL1.

Automatic Printout of Labels

If you want the labels to be printed out automatically when an inspection lot is created, set the indicator for an immediate printout in Customizing for Physical Samples (Define physical-sample type).

Activities

For automatically created physical samples, the system automatically prints the labels when the physical samples are created (provided you have set the indicator for an immediate printout in Customizing).

You can print out a label manually using the transactions to process a physical-sample record or a physical-sample drawing.