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Enter Program Parameters

In this step, you maintain the control parameters for posting EDI invoice receipts.

You maintain the following parameters:

  • In the group box Posting details, you specify:
  • Which document type the system is to use when an invoice is sent via EDI
  • Which document type the system is to use when a credit memo is sent via EDI
  • Which tax code the system is to use for transactions for which there are no tax details
  • The other settings depend on whether you want to enter invoices received via EDI in conventional Invoice Verification or in Logistics Invoice Verification (you configure this in EDI Partner Profiles).
Conventional Invoice Verification

You define whether the invoice transmitted via EDI is to be parked or posted directly.
Logistics Invoice Verification

You define how the system reacts when there are differences between the values received via EDI and the values proposed by the system. Enter the following in the Logistics Invoice Verification only area:

Processing type

Blank:
The invoice document is posted using the invoice data. If it contains quantity or price variances, the system blocks it for payment.

1:
The invoice document is entered as containing unclarified errors and saved with the values proposed by the system and the values contained in the EDI invoice. You have to manually process the parked invoice document later.

2:
The invoice document is posted with the values determined by the system. The EDI invoice is reduced by the total of the variances.
3:
Depending on the positive small difference configured in the vendor-specific tolerances, the invoice document is created as follows: The system first compares the positive small difference tolerance limit with the total of the positive variances of the invoice items in an invoice. Positive differences arise when the invoice value transmitted via EDI is greater than the value proposed by the system.
  • If the positive difference is smaller than the positive small difference tolerance limit, the invoice is posted with a quantity or price variance and the system blocks it for payment.
  • If the positive difference is greater than the positive small difference tolerance limit, the invoice is parked as containing an unclarified error and you must process it manually.
4:
The invoice document is checked according to the tolerances used in online processing, You maintain company code-specific tolerance keys and use them to determine which variances the system checks.

Checking material numbers and units of measure
You define whether the material numbers and units of measure in the EDI invoice are to be compared to those in the purchase order items. Note that the invoice cannot be posted if there are variances.