Creating a Substitute (SAP Library - Business Workplace (BC-SRV-GBT))

Creating a Substitute

Use

Using this procedure, you can create a substitute who can access your folder areas when you are on vacation, for example, and who can display and process folders and documents there. If a substitute creates new documents in your name, he or she is entered as the creator and you as the owner of the document. Confidential documents are not displayed to the substitute.

Only users who have authorization to work with the Business Workplace can be created as substitutes. All internal users normally have such authorization.

Procedure

In the Business Workplace, choose Settings ® Private office settings.

Call the tab page Substitutes.

Choose

Enter the name of the substitute and the time period in which the substitution is to be active.

Specify the folders areas that the substitute can access:

Your inbox and outbox
Your private folders
The folders and documents in shared folders for which you have authorization.

Choose .

Result

The substitute is created and becomes active at the specified time. The folder areas for which you have given the substitute authorization are displayed in the substitute's folder tree in addition to his or her own folder area.

You can specify more than one substitute. The substitutes that are currently active are flagged with the icon in the private office settings. You can change or delete substitutes that you have created at any time. Click on to call further information on a substitute.