Creating a Distribution List (SAP Library - Business Workplace (BC-SRV-GBT))

Creating a Distribution List

Use

If you wish to send the same information to more than one recipient and are likely to repeat this process in the future, you should create a distribution list. If you create a distribution list, you do not have to enter recipients individually each time.

Prerequisite

To create shared distribution lists, you must have change authorization for the shared folder in which the distribution list is to be created.

Activities

The Business Workplace offers various options when creating distribution lists:

New distribution lists can be created using the function Create distribution list.
The entries of an existing recipient list (for example, on the send screen or in the display of an existing distribution list) can be grouped together in a new distribution list.
Copy an existing distribution list and change the copy.

You can assign each entry the send attributes Express, Copy or Blind copy. With external addresses, you can also select a different communication method to the standard communication method as the recipient address.

You create a distribution list for a newsletter that published regularly. Since the newsletter contains a link to Web sites, change the communication method for those external recipients to whom Fax, for example, rather than Internet is assigned as the standard communication method.