Editing a Distribution List 

  1. In the folder contents list, select the distribution list by double-clicking on it.
  2. Choose .
  3. Add new entries.

You can add information yourself for external addresses that are not stored in the address management.

      1. To do this, choose Extras® Fax entry, Internet entry, X.400 entry or Remote SAP entry.
      2. In the subsequent dialog box, enter the address and, if necessary, further information, which is entered on the fax cover sheet when a fax is sent, for example.
      3. Choose .

The following functions are also available:

Function

Menu Path

Description

Expand distribution list

Extras ® Expand DL ® Expand entry completely or Expand entry or Expand DL completely

Distribution lists that have been included in other distribution lists can be expanded to display all the entries.

  • Expand entry completely: The selected distribution list is expanded to display all entries.
  • Expand entries: The selected distribution list is expanded to display the first level of entries.
  • Expand DL completely: A flat list of users is displayed.

Private distribution lists that are included in shared distribution lists are always expanded automatically.

Combine distribution list

Extras ® Combine

The selected entries are combined to create a new distribution list.

Combine and replace distribution list

Select Extras ® Combine and replace

The selected entries are combined to create a new distribution list and displayed in the old distribution list as a single entry.

Enter your name in (or delete your name from) a subscription list

Extras ® Subscribe or Cancel subscription

This function is not available for administrators. If you are an administrator, select Change and enter your name.

Move distribution list

Distribution list ® Move

For further information, see Moving a Document.

Copy distribution list

Distribution list ® Copy

For further information on copying, see Moving a Document.

Print distribution list

Distribution list ® Print

For further information on printing, see Printing a Document.

Delete distribution list

Distribution list ® Delete

For further information, see Deleting and Retrieving Documents.

  1. Choose .