The shared folders in the Business Workplace are used for organizing the documents, distribution lists and Business objects of several users. Information that is required for group projects and other teamwork, in other words information that is to be made accessible to several employees, can be managed here.

In this way, it is possible to allow either all users or only a defined group of users access to the same information in a folder in shared folders. Depending on this usage type, a distinction is made between client folders and group folders. Access to the folders can also be varied according to whether the information is to be used for publication only or whether it is to be processed further. To do this, different access authorizations to a folder can be assigned.

Shared folders can contain other shared folders, documents, and distribution lists. All documents, object folders and distribution lists relating to one project or topic can be stored in a corresponding folder, including subfolders if required. The following figure shows how shared folders in the Business Workplace can be arranged.

Depending on company size and usage intensity, shared folders can have very complicated hierarchies. If this is the case, you should subscribe to the folders that you repeatedly access so that you can access the information you require faster and more easily.

To set up this structure in accordance with the requirements of the different departments, the administrator should contact the representatives of each department when defining the folder structure.