Reverse Documents Manually 

 

Prerequisites

Documents which cannot be reversed automatically (for example, if they have been cleared in FI) must be processed manually.

Via the menu option, Reverse manually, you can select the flows to be reversed and then reverse them.

Imagine you have rolled over or given notice on a transaction and suddenly realize that you have to cancel this activity. It may be that this activity already has flows that have been posted. In this case, you must reverse both the activity and the flows in FI.

Procedure

  1. Choose Accounting ® Transaction ® Reverse manually.
  2. This takes you to the screen headed Treasury: Manual Reversal of Posted Flows.
  3. Remove any selections in the Money Market, Foreign Exchange and Derivatives fields which are not applicable. This will speed up the response times for all subsequent operations as only the transactions in the components you have selected are taken into account. Enter any necessary selection criteria in the corresponding fields.
  4. Choose Program ® Execute.

    5. The SAP R/3 System calls up a list of transaction flows flagged for reversal.

  5. Double-click on an entry to reach the processing mode of this transaction. In the processing mode, you will see a list of the flows to be reversed.
  6. In the column headed Re (Reversal type), you enter the key, where appropriate, for the manual reversal. You define the permitted reversal types as part of system configuration.

    7. Example of manual reversal of posted flows in FI:

    Re 01 ® Description Entry of reversal document

  7. Now select the document line with the reversal type entry and choose Flow ® Save.
  8. The flows are automatically assigned a reversal indicator. The report entitled "Reversal of posting documents" identifies all flows with this indicator and reverses the corresponding documents in FI.
  9. Repeat steps 5, 6 and 7 for any other flows you need to reverse.

 

As no FI document is reversed in the "Reverse manually" activity, the document header of the original document can also not be given a reversal document number.

You will find further information in the unit entitled Reversal.