Technical Prerequisites for Travel Planning (SAP Library

Technical Prerequisites for Travel Planning

Before you can use Travel Planning fully, a number of internal R/3 and external prerequisites or settings must be fulfilled.

Connection to an External Reservation System

The online booking function in Travel Planning is based on the cooperation with external reservation systems that are used to communicate with the service providers. The R/3 user has access to the following functions via the connection to an external reservation system:

Availability query of travel services
Transfer of additional information about selected travel services
Price information
Processing of reservation by the respective provider
Synchronization of the data in SAP Travel Planning if external booking changes have been made

In the current release the external reservation system in use is AMADEUS Global Travel Distribution. AMADEUS is a subsidiary of Lufthansa, Air France, Continental Airlines and Iberia. The reservation system it provides is in worldwide use and 160,000 terminals in 37,000 travel agencies and ticket sales centers in over 130 countries are connected to it.

In order to carry out online booking via AMADEUS the following must have been carried out:

Your enterprise must have signed an agreement with AMADEUS for the use of the interface and be registered at AMADEUS with a user ID
A network connection to the AMADEUS computer center must have been opened

The identification code issued to the enterprise by AMADEUS must be entered in the R/3 Customizing for Travel Planning under Master Data ® Control Parameters for Travel Planning ® Define sales offices and Define API access parameters.

For questions about registration, contact the SAP & AMADEUS Competence Center:

SAP & AMADEUS Competence Center
ACC 02
Neurottstrasse 16
69185 Walldorf
Germany

Internal R/3 Settings

Customizing

You must first make all the necessary R/3 Customizing settings before the travel planning system is ready for use. For more information, see the Implementation Guide (IMG) under Travel Planning. You can call this from the SAP Easy Access menu under Tools ® Accelerated SAP ® Customizing ® Project Management ® SAP Reference IMG ® Financial Accounting ® Travel Management ® Travel Planning.

Note that you can also make settings under Accelerated SAP ® Customizing ® Project Management ® SAP Reference IMG ® Financial Accounting ® Travel Management ® Integration of Travel Planning and Travel Expenses.

Authorization concept

R/3 users can only use Travel Planning to book trips for themselves of for others if they have the appropriate authorization.

For more information, see Authorization Checks in Travel Planning.

HR master data

In order to plan and book a trip for a traveler using Travel Planning, you must have maintained a trip-specific mini master record with personnel number in the R/3 System.

For more information, see HR Master Data in Travel Planning.