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 Defining Clearing Accounts 

Use

Clearing accounts are used to clear reconciliation postings in Financial Accounting. Depending on whether you have made cross-company-code, cross-functional-area, or cross-business-area allocations, different accounts are necessary.

The system makes postings to the company code clearing accounts using a certain hierarchical sequence.

  • For cost flows that are cross-company code, or for goods movements, the SAP R/3 System uses a company code clearing account for the offsetting entry in the reconciliation posting in FI.
  • For cost flows that are cross-business area or cross-functional area, the SAP R/3 System uses a business area clearing account for the offsetting entry of the reconciliation posting in FI.
  • For cost flows that are cross-company code and cross-business area and/or cross-functional area, the SAP R/3 System uses a company code clearing account for the offsetting entry of the reconciliation posting in FI.

Procedure

You create clearing accounts as follows:

Company code clearing accounts:

In Customizing for Financial Accounting you must prepare cross-company-code transactions. For more information, see the Customizing for Financial Accounting

® G/L Accounting ® Business Transactions ® Prepare cross-company-code transactions (see: Prepare Cross-Company Code Business Transactions)

During order settlement to an asset in a different company codes, the R/3 System automatically posts from Asset Accounting to the company code clearing account. No reconciliation takes place through the reconciliation ledger.

  • Clearing accounts for business areas:
  • Unlike clearing accounts for business areas, clearing accounts for business and functional areas are not structured by debit and credit accounts. You create them as follows:

    In the system settings for Financial Accounting, you define the clearing account using the transaction key GA0. For more information, see the IMG for Financial Accounting under

    General Ledger Accounting ® Business Transactions ® Closing ® Regrouping ® Define accounts for subsequent adjustment (see: Define Accounts for Subsequent Adjustment)