Process for Creating Time Sheets (SAP Library

Process for Creating Time Sheets

Purpose

The graphic below shows the process for creating time sheet records. Not all of the steps are always relevant, depending on the settings defined for your data entry profile.

In the data entry profile, you specify whether:

Employees record their own times or whether a time administrator records data centrally for several employees.

A worklist is displayed for the employee when using single entry.

Employees must release their recorded data manually or whether the data is released on saving.

The recorded data must be approved.

The approval procedure (if required) is controlled using SAP Business Workflow.

Process flow

The process from entering data to making it available for transfer to the target components comprises the following required and optional stages:

You enter working times (required)
You release entered data for approval or for transfer to the target components (required)
You check data using an approval procedure (optional)

Once these steps have been completed, the system writes the data to the interface tables for the target components. Depending on whether you use an approval procedure as part of the data entry process, the system writes the data from the database table for the time sheet (CATSDB) to the interface tables:

Following approval of a record, if you use an approval procedure
Following the release of a record, if you do not use an approval procedure

Depending on the settings for the data entry profile, the data is released manually from the release view or automatically when the record is saved.

Correcting Time Sheets

You can correct time sheets at any time in the following ways:

If you correct the time sheet before the record is approved, the original record is changed.
If you correct the time sheet after the data has been approved or transferred to the interface tables, a new record is created. The new original record and its predecessor are linked and stored in the database table for the time sheet. The predecessor is transferred as a cancellation document.