Customizing Settings for Data Entry Profiles (SAP Library

Customizing Settings for Data Entry Profiles

Use

When employees record working times, they call the time sheet by specifying a data entry profile. The profile determines the data entry process and the layout of the time sheet. The various data entry profiles enable you to provide your employees with a data entry view that is tailored to their area of activity and that fulfils your business requirements.

To create a data entry profile, you must complete the profile maintenance and field selection steps in the Implementation Guide (IMG). In profile maintenance, you define data entry profiles with the functions you require. In field selection, you determine which fields are shown for each data entry profile.

Features

Profile maintenance

Before you define a data entry profile, you must consider the following:

Do you want the data entry profile to provide a daily, weekly, or monthly data entry view?

Do your employees record their own working times or are they recorded centrally, for example in a data entry office?

Do you want to set up a separate release and approval procedure for the recorded data? If you choose to use an approval procedure, do you want to use SAP Business Workflow?

Which profile authorization group do you want the data entry profile to belong to?

Profile authorization groups enable you to set up authorizations for the Time Sheet. You use authorizations to determine which data entry profiles a user can use for which personnel numbers. For more information, see: Assignment of Authorizations for the Time Sheet

Which data entry checks do you require?

If you implement HR Payroll, which receiver object do you want to post the personnel costs to?

Do you want to simplify data entry for the user by providing default values and a worklist?

The system reads the default values from the Time Sheet Defaults infotype (0315) in Human Resources.

Once you have answered these questions, you can create the data entry profiles you require. In addition to the options described above, there are other options that you can use to modify the time sheet layout to suit your requirements.

For example, you can choose whether users record their working times as a number of hours or with clock times. Further options enable you to make the Time Sheet more user-friendly. For more detailed information on these options, refer to the relevant field help.

Field selection

Users enter different information when recording their working times according to their area of activity. For this reason, you should provide your various employee groups with different fields on the data entry screen.

An employee who confirms a maintenance order requires different fields on the data entry screen to an employee who only records attendances and absences for Human Resources.

You control which fields appear for a particular user using the data entry profile he or she uses to call the time sheet, because you define an individual field selection for each data entry profile.