Editing G/L Account Master Records Individually 

Use

You can edit the master record of a single G/L account.

The master records of G/L accounts consist of a chart of accounts section and a company code specific section. You can edit the master record of a G/L account centrally for both areas or for each area separately. For more information, see Functions for Editing G/L Account Master Records.

Prerequisites

You can setup the layout of the tab pages in which you edit G/L account master records individually. To do so, you have to define layouts in Customizing. The layouts define the number and the title of the tabs as well as the field groups and their positions on the tabs. You define layouts in Financial Accounting Customizing under General Ledger Accounting ® G/L Accounts ® Master Record ® Preparations ® Additional Activities ® Layouts for Individual Processing.

The screen layout in the company code specific area of a G/L account is dependent on the account group you enter in the chart of accounts area. You define account groups in Financial Accounting Customizing under General Ledger Accounting ® G/L Accounts ® Master Record ® Preparations ® Define Account Group.

Features

Using individual processing, you can carry out the following activities for G/L account master records:

Additional functions

You can display an additional area on the screen is which a navigation tree is displayed with all G/L accounts ordered by account group. Either all G/L accounts of the company code (if in central processing or company code processing) or the chart of accounts (if in chart of accounts processing) are displayed.

To display the G/L account tree, choose Settings ® Tree display. You can select an account and run the various functions.

If you display the G/L account tree, this setting is saved in your user master record. The next time you start the individual processing, the G/L account tree will automatically be displayed.

You can request the creation of or change to a G/L account master record from the Intranet.

Choose Extras ® Change request for G/L accounts

An Intranet screen appears. Complete the desired form and send it. The system automatically determines the processor of the request.

You can find additional information on requesting changes to G/L account master data under Request for Master Data Changes in the Intranet/Internet.

Activities

You can access individual processing of a G/L account master record from the G/L accounting menu as well as from General Ledger Accounting Customizing.

  1. Select the desired function:
  1. Enter the account number, enter the chart of accounts or company code, and press Enter.

If you edited the master record of an account and enter the account number of a different account, press Enter. Otherwise, the master record of the previously edited account will still be displayed.

  1. Select an editing function.
  2. Edit the master record in the various tab pages.
  3. Save your entries.