Collective Processing of G/L Account Master Records 

Use

You can edit the master records of multiple G/L accounts in one step.

You should use this function is you want to make systematic changes to multiple G/L account master records, such as changing the P&L statement account type of multiple P&L accounts.

With collective processing, you can change the master records of existing G/L accounts. You cannot create G/L accounts.

Collective processing (also known as mass processing) contains various functions with which you can change G/L account master records. You can find documentation in the SAP Library under CA - Cross-Application Components ® General Application Functions (CA-GTF) ® CA Mass Maintenance ® Mass Maintenance.

Features

The following functions are available for collective processing:

With this function, you can change the master data in the chart of accounts area of multiple G/L accounts.

With this function, you can change the master data in the company code specific area of multiple G/L accounts.

With this function, you can change the account names of multiple G/L accounts, which can even be in different charts of accounts.

Activities

You can access collective processing of G/L account master records from the G/L accounting menu as well as from General Ledger Accounting Customizing.

  1. Select the desired function:
  1. In the initial screen, select the G/L accounts you want to change and choose Execute.

You can include additional selection fields. To do this, select selection fields.
  1. If you have selected a large number of G/L accounts, you have to specify how the changes are to be carried out. Select Display all records.
  2. The G/L accounts selected are displayed in a table with some of the pre-selected master data fields. In this table, you can:

Function

Description

Button

Select master data fields

Changes the selection of master data fields displayed in the table

Select fields

Replace all values

Replaces the values for all selected G/L accounts with the value you enter in the header row of the New column.

Enter the new value in the header line of the New column.

Change field values

Replace certain old values

Limits the changes to fields of G/L accounts containing a specific old value.

Enter the new value in the header row of the New column and the old value to be replaced in the Repl (replace) column.

Constraints

Display old values

Displays the old value in addition to the new value for each G/L account.

Old values

Reverse changes

Reverses your changes prior to saving.

You cannot reverse changes after saving.

Reverse changes

 

  1. Save your changes.