Define Absence Types

In this step, you define

absence types for your different personnel subarea groupings. You can also define the checks the system performs when you enter an absence.

Example

You want to define the Educational leave absence type for a particular personnel subarea grouping. When this absence is recorded for an employee and the start or end date is a day off, the system should reject the entry.

Requirements

You have maintained the groupings for

personnel subarea for absence and attendance types.

Standard Settings

THE Standard SAP System contains examples for the Personnel subarea groupings for attendance/absence types '01'.

Recommendation

When you define a new absence type, copy one that has already been defined. Choose an absence type which is similar to the one you want to define.

Remember: when you copy an absence type, the system does not only copy the information you can see in this step. A number of settings that are stored in other views are also copied. Familiarize yourself with the many configuration options before you copy absence types.

Activities

1. Decide which absence types you want to define for your enterprise.
2. Decide how the system should react in each of the following situations:
a) the first day of the absence is a day off
b) the last day of the absence is a day off
c) the entire period consists of days off
3. Enter the minimum duration of the absence in the Minimum number of days field.
If you want to define an absence which can last less than one day (e.g. leave), enter 000 in this field.
4. In the Maximum number of days field, you can limit the duration of an absence (e.g. illness with continued pay).
5. Activate the Second date obligatory field, if you must specify the end date as well as the start date when you are assigning the absence type.