Archiving (SAP Library - Inventory Management and Physical Inventory (MM-IM))

Archiving

Use

You can archive the following documents in Inventory Management and Physical Inventory:

Material documents
Physical inventory documents

Reservation documents are not archived. They can be deleted using the reservations management program (refer to Managing Reservations)

SAP’s archiving tool is used for archiving documents. For more information on archiving, refer to the BC Archiving Application Data component, under Archiving in Inventory Management (MM-IM).

The R/3 standard system contains the following archiving objects:

MM_MATBEL for material documents

MM_INVBEL for physical inventory documents

To access the archiving function, proceed as follows:

From the Inventory Management menu, choose Material document ® Archive.

From the Physical Inventory menu, choose Physical inventory document ® Archive.

Activities

Displaying Archived Documents

When the system archives material documents, it creates indexes and short documents that enable you to access the archived material documents quicker. When you are searching for a material document, you only have to enter the short document belonging to it and the system accesses the archive via indexes.

You also have the option of defining your own selection options. For example, as a selection criterion, you can define that only a particular vendor’s material documents are displayed.

To display archived documents, proceed as follows:

From the Inventory Management menu, choose Environment ® List display ® Archived material documents.
From the Inventory Management menu, choose Environment ® List display ® Material documents.
From the Physical Inventory menu, choose Environment ® Archived physical inventory documents.

For more information, see the relevant report documentation.

Archive Research with the Archive Information System (SAP AS)

The Archive Information System (SAP AS) offers a wide range of options for searching for and displaying archived data. For more information, refer to the Archive Information System (SAP AS).