Creating Transfer Price Agreements (SAP Library

Creating Transfer Price Agreements

Prerequisites

The profit center valuation must be active for the controlling area in a valuation approach in the currency and valuation profile.

To this end, you have made the following settings in Project System customizing, under Costs ® Activate Project Management in the Controlling Area.

In the controlling area, you have entered a valuation profile with the valuation approach "profit center valuation".
You have maintained an actual version for the profit center valuation.
You have activated parallel valuation for the controlling area.

See Transfer Prices for Projects .

The following additional customizing settings under Revenues and Earnings ® Transfer Prices for Individual Projects are also necessary:

Number range allocation for transfer price agreements

Document type for transfer price agreements

See Transfer Price Agreements

You can only enter a transfer price agreement between two WBS elements, one of which is directly above the other in the hierarchy, which are assigned different profit centers or subprojects. The system notifies you accordingly if you choose a supplier and receiver from the same profit center/subproject.

In customizing (under Revenues and Earnings ® Transfer Prices for Projects), you have also stipulated what message type, if any, is generated when the subproject or profit center changes.

If you are using budgeting, the WBS elements taking part in the transfer price agreement must be assigned to different subprojects. Have the system generate a message if the subproject changes.

Transfer prices are only included in budgeting and availability control if CO version 0 is managed in profit center valuation.

The "ordering" WBS element must be flagged as an account assignment element (operative indicators in master data maintenance).

The values planned in the transfer price agreement can take be included in plan integration. The prerequisites for this are:

CO version 0 must be managed in the profit center valuation
CO version 0 must be integrated with planning
The WBS elements involved must be integrated with planning

Procedure

You enter transfer prices within a controlling area. To check and, if necessary, change the controlling area, choose Extras ® Set controlling area.

Choose Logistics or Accounting ® Project System ® Financials ® Planning ® Transfer Price Agreement ® Create.

This brings you to the initial screen for creating fixed price agreements.

Enter the necessary data in the initial screen.

Choose

List Screen.

The system displays a list of the document items for the transfer price agreement. The system determines the transfer price agreement receiver in line with the project hierarchy and displays it in the document header.

Enter items for the transfer price agreement. Enter the necessary data.

The system records the transfer prices for the ordering and delivering WBS elements in different cost/revenue elements. This may lead to variances in the reconciliation ledger. To be able to use the information system to determine whether these variances can be traced back to the transfer prices, you should use separate revenue and cost elements for the transfer prices.

You can use the Project System IMG to define a default cost element and a default revenue element in the document type for the transfer price agreement.

The following options are also available:

Choose to enter a long text in the transfer price agreement header.

Once you have entered the text, the system sets the Long text exists indicator in the document header.

To reference the transfer price agreement to an external document, choose and enter a reference document number.
To check transfer price agreement specifications, choose . The system checks for, among other things, completeness.
Choose Transfer Price Agreement ® Print… if you need a printout of the agreement.

Save the variant by choosing Save.

Result

When you save the transfer price agreement, the system tells you the document number for it (internal number allocation).

The transfer price agreement is recorded as a planned revenue in the delivering WBS element and as planned costs and a commitment in the ordering WBS element. The values are recorded only in the profit center valuation.

The transfer price agreement sets system status FPRV Transfer price agreement exists in both the delivering element and the ordering element. You cannot restructure the WBS elements involved, nor can you make any further changes to the subproject identifier or profit center assignment.

You can change the transfer price agreement. Choose Transfer Price Agreement ® Change Individually if you want to change just one transfer price agreement. If you want to change data from a number of transfer price agreements, choose Transfer Price Agreement ® Change Using List. The system displays a list of the transfer price agreements selected. You can jump from the list to individual agreements in change mode.

You can attach Office documents or mails to your transfer price agreement. To this end, choose Change Transfer Price Agreement ® System ® Object Services.