In the standard system, different types of employee data are stored in individualinfotypes. Rather than accessing each infotype individually and entering data into them, the system can group together the most important infotypes into personnel actions and lead you through processing the employee data.
Personnel procedures, such as hiring an employee, organizational reassignment, or an employee leaving the enterprise are represented by individual personnel actions in Personnel Administration. Each personnel action contains the infotypes that you must maintain to record the personnel action at hand. The infotypes are retrieved in succession so that you can maintain them. For example, all the fields in which you need to make entries to hire an employee will be offered to you for maintenance automatically by the system in the personnel action Hiring.
This ensures that all the core data is entered into the system. This function also facilitates entering data as you do not need to access each infotype within the personnel action individually.
Customizing enables you to adapt the Hiring personnel action type so that it meets your enterprise’s exact requirements:
If you want to enter additional employee data using the hiring action, you can change these infotype groups by customizing the standard system settings. You can also change the infotype group temporarily by using the
In the standard SAP System, the following basic personnel procedures are represented as personnel actions in the HR master data system:
Based on the advantages given above, SAP recommends that you always use the Personnel action function to perform these business procedures.
See also:Performing a Personnel Action
For more information on the Hiring, Organizational Reassignment, and Leaving actions, see:Hiring a New Employee Organizational Reassignment of an Employee Leaving The Enterprise
Fast entry of personnel actions
The Fast Entry of Personnel Actions function is available for some actions. This function enables you to carry out a personnel action for one employee. There are several required entry fields that you must fill on the Fast Entry screen in order to carry out a personnel action. You can enter all the important data for the individual employee that is not derived from the default values. Using these entries as a basis, the system will fill all the other fields with default values (for example, if you make an entry in the required entry field Position, the system will automatically suggest a default value for the field Payroll accounting area).
When you use the Fast Entry of Personnel Actions function, the system does not display the fields for which default values are suggested automatically. The advantage of this function is that you can maintain all the required entry fields for all the infotypes belonging to a particular personnel action on one screen. This prevents you from having to maintain all of the fields included in the infotypes assigned to the personnel action.
In the standard system, you can only use the Fast Entry of Personnel Actions function for the following actions:
In the Implementation Guide for Personnel Administration, you have the option of customizing the Fast Entry of Personnel Actions function to suit your company-specific requirements. You can set up your own fast entry screens for all the personnel action types you require by determining the content and layout of the screens.
See also:Using Fast Entry of Personnel Actions for an Employee