Deleting a Personnel Number 

Use

The Delete personnel number function enables you to delete HR data entered for an employee in the test system. In this way, you can also delete a personnel number that you have entered twice, for example. Once you have deleted the personnel number, you can assign it to another employee if you are not using automatic number assignment.

Do not use this function for an employee who is Leaving The Enterprise. When you delete a personnel number, the data stored for that particular personnel number is deleted irrevocably.

In the productive system, we strongly recommend that you do not delete a personnel number. When you delete a personnel number, all the data that you entered for this employee will be deleted and this deletion will be irrevocable. Therefore, you should only delete personnel numbers in the test system! For more information on reference personnel numbers, please see the Deleting a Personnel Number in the Test System section.

Prerequisites

The function Delete personnel number is subject to multiple authorization controls. If you want to delete a personnel number, you must fulfill the following prerequisites:

Activities

When you delete a personnel number, the system lists all of the infotypes that contain data on the personnel number. To delete the personnel number, select these infotypes. If you are not authorized to maintain these infotypes, the system will display an error message. In this case, you cannot delete the personnel number.

If payroll has already been performed for the personnel number that you want to delete in the test system, then the deletion procedure is different from the procedure used to delete a personnel number which has not yet been included in a payroll accounting run. For more information on reference personnel numbers, please see the Deleting a Personnel Number That Has Already Been Included in the Payroll Run section.