Hiring an Employee When Organizational Management is Integrated 

Prerequisites

Integration with Organizational Management: you implement both Personnel Administration and Organizational Management.

Procedure

  1. From the SAP Easy Access screen, select Human Resources ® Personnel Management ® Administration ® HR Master Data ® Personnel Actions.

    2. The system displays the Personnel Actions screen.

  2. Enter the new employee’s personnel number.

    3. You can use the system settings in Customizing for Personnel Administration to determine whether personnel numbers are assigned automatically or not.

  3. Enter the hiring date as the start date.
  4. Select the Hiring personnel action type.

    5. When you hire a new employee, the fields Personnel area, Employee group and Employee subgroup fields in the infotype Actions (0000) may be automatically filled with values from Organizational Management, once you have assigned the relevant position. For this reason, you must not maintain these fields on this screen. Instead, you must maintain the Position field in infotype 0000 Actions.

    If you decide to fill the fields Personnel area, Employee group and Employee subgroup manually, these values will be validated against the data stored for the position. If the data is inconsistent, you will receive a warning message.

  5. Choose HR master data ® Execute.

    6. The system displays the Actions (0000) infotype screen. If the employee has a permanent work relationship, do not change the default end date.

    In the standard system, the Hiring personnel action type contains several logically related infotypes that are grouped together to form an infotype group. The system automatically displays these infotypes in succession so that you can maintain them. This is to ensure that the essential core employee data is entered into the system.

    When customizing Personnel Administration you can adapt the infotypes within the personnel action, and the sequence in which they appear, so that they meet your company’s specific requirements. SAP recommends that you only enhance this selection of infotypes. Please refer to the IMG for more information.

  6. Edit the data records for the new employee in the order they are presented to you.

    7. The infotypes Actions (0000) and Organizational Assignment (0001) are affected by integration between the Personnel Administration and Organizational Management components.

    For more information see the following sections:

    Processing Actions Infotype (0000) if Organizational Management is Integrated

    Processing Organizational Assignment Infotype (0001) if Organizational Management is Integrated

  7. Choose Enter to check your entries.

    8. Your entries are checked against the data stored in the system. If your entries do not correspond to the data stored in the system, the system displays an error or warning message. In this case, you must correct the entries concerned.

  8. Save your entries.

The next infotype is automatically displayed.

Even if you do not have all the data that must be entered in the system, you can still run the action and then skip the individual infotypes whilst still in the personnel action. You can interrupt a personnel action whenever you want to and restart it at a more appropriate point in time.

For more information see the following sections:

Skipping an Infotype During a Personnel Action

Interrupting and Restarting a Personnel Action

When you save the last infotype in the infotype group, the system takes you back to the initial personnel actions screen.

Result

You have performed the Hiring personnel action type for the new employee (with Organizational Management integrated).