The following sections describe basic tasks that you perform when managing employee data. These tasks include hiring employees, performing organizational reassignments, and ensuring that the correct data is entered in the system when employees leave the enterprise. These sections also describe functions that enable you to correct errors made when handling personnel administration. For example, you might need to change an employee’s Entry Date after he or she has started working for the enterprise, or you may need to delete a Personnel Number.

Employee data in the Personnel Administration application component must be stored in such a way that enables you to easily access and maintain specific data at any time. In the SAP R/3 System, employee data is stored in individual infotypes that group the data together by subject matter. For example, infotype 0002 Personal Data contains the employee’s name and date of birth, and sometimes additional information such as marital status and religious denomination.

Some employee data, such as the employee’s name or payroll data, must be stored in the system. For this reason, the infotypes contain required entry fields. You can easily identify these fields as they contain a question mark. You cannot conclude data entry until you have entered data in all of an infotype’s required entry fields.

There are many different ways to maintain or display employee data. The Maintain HR Master Data function enables you to access an employee’s individual infotype records. The Fast Entry function, on the other hand, enables you to create and maintain an infotype record for many employees simultaneously.

If you require further information on how to maintain, display, and use the fast entry function for HR master data, refer to the Processing Human Resource Data section.

When you perform essential personnel administration tasks, such as hiring a new employee, you must enter a wide variety of data in the system. This entails processing a series of infotypes. These basic tasks are grouped together to form separate Personnel Actions.

Each personnel action contains the infotypes that you must maintain to perform the task at hand. The infotypes are retrieved in succession so that you can maintain them. This ensures that you enter all of the information required for each personnel action type.

Hiring a New Employee

Organizational Reassignment of an Employee

Country Reassignments

Change in Pay

Leaving The Enterprise

Reentry into Company