You use this function to restrict the data displayed in the dynamic menus and thus narrow down the search for business events. The advantages of doing so include:

• Improved system performance.
• Clearer structure in which to edit data.

In addition, you can configure settings that apply generally for the display and editing of objects. For example, you can specify that infotypes are displayed on tab pages on the object data screen, or make settings regarding external number assignment for objects.

The settings are user-specific in that each user’s choice of access is retained even after the user logs off.

You can delete the settings you have made at any time. Changes are not effective until the next time you log on (with the exception of the setting set and delete access which is immediately effective).

You access all of the settings for the dynamic menus on the SAP Easy Access screen in the SAP Standard Menu under Human Resources ® Training and Events ® User-Specific Settings.

You can also access them in all the dynamic menus under Settings or by clicking .

You specify the dynamic menu to which your settings apply in the dialog box that appears when you call the function. The following settings are available:

Here you can make all of the settings that are relevant for the dynamic information menu:

• Currency key: Amounts are displayed by default in the currency you enter here if you make no other specifications on the report selection screen.
• Display selection screen: This entry lets you specify whether reports requested in the dynamic information menu are started directly or by first accessing the report’s selection screen. If you want to work without accessing the selection screen, you select data for the report by positioning the cursor on the object in question when you call the report.

This tab page contains other tab pages where you can make general and specific settings relevant to the dynamic menus: business event menu, attendance menu, information menu, planning menu, resource menu, and tool menu.

Here you can restrict the business events that are displayed in the dynamic menus by specifying a language, a location, status, or business event attributes (such as internal or external). Multiple selection of specifications is possible. You should, however, ensure that the specifications you make can be logically combined with one another since there is a logical AND link between them. So, for example, you should not select the options planned only together with followed-up only since it is not possible to do follow-up processing for planned business events.

When you have made your settings, the system re-imports the structure, or substructure, on the basis of your choice.

Here you can specify the sorting sequence in which objects (event groups, event types, and attendees) are displayed in the dynamic menus.

• Business event group/type: You can specify a display sorting sequence for the object ID, abbreviation, and name of these objects.
• Attendees: In the case of attendees, you can specify a sorting sequence for attendee type, attendee name, booking priority, booking date, and organizational assignment data.

Here you can specify the default time period for data displayed in the business event menu, the attendance menu, the information menu. You can also set an initial point of access:

• Period: You can enter a start and an end date here to determine the data selection period. If you select the option Fixed date, the dates you enter are retained. If you do not select this option, the start and end dates are moved forward by one day on a daily basis. (The length of the time period does not change.)
• Initial Screen. Here you specify that only a certain substructure is read. The display only includes objects that are related with the root object you specify. To do this, you enter the ID of the root object (event group or type). To delete this setting, simply delete the object ID from the field. When you do so, the previous structure set is read the next time you call the transaction.

Here you can make the same settings for the planning menu as described in the section Tab Page Business Event Menus.

Here you can make the same settings for the resource menu as described in the section Tab Page Business Event Menus.

Here you can make the same settings for the tool menu as described in the section Tab Page Business Event Menus.

Here you can make specific settings for the master data catalog and general settings for the display and editing of objects in the dynamic menus (under Display options):

• Display PC Editor: If you select this option, you can use a text editor for entering subtypes of the Description infotype. If you do not select the option, only a line editor is available.
• Display tabstrips: If you select this option, the infotypes of an object are displayed on tab pages on the data screen of the object. In the standard system, this option is active.
• External number ass. If you select this option, you can assign object IDs manually when you create new objects. In the standard system, the option is not active. In other words, internal (automatic) number assignment is set.

• Display Dropdown: If you select this option, the integrated possible entries help is available for input fields in the form of a Dropdown list.
• Last changed by: If you select this option, change information is automatically displayed in the master data catalog (such as last changed by).
• Period and Initial Access: Here you can make the same settings for the master data catalog as described in the section Tab Page Business Event Menus.

Here you can configure general settings for the display of objects and additional information in the dynamic menus:

• With key: If you select this option, the object IDs and object type keys are displayed in the dynamic menus.
• With additional information: If you select this option, additional information (such as relationships with objects in the master data catalog) is displayed in the dynamic menus.
• With abbreviation: If you select this option, the object short name is displayed in the dynamic menus.