Absences/Attendances (SAP Library - Personnel Time Management (PT))

Absences/Attendances

Purpose

You can use the Attendances and Absences component to create the basic time information for the evaluation and accounting of your employees’ working times. You can use the Attendances (2002) and Absences (2001) infotypes to record time information efficiently.

You should use the Attendances/Absences component if you want to record working times or absence times for individual employees.

You can use Attendances to record the following situations, for example:

Employees’ actual times
Deviations from an employee’s personal work schedule
Deviations from an employee’s general activities (such as seminar attendances, business trips)

You can use Absences to record the following situations, for example:

Leave
Doctor’s appointments
Illness

You can specify data entry checks that permit or prevent the entry of specific attendances and absences.

Implementation Considerations

The Attendances/Absences component is a prerequisite for the use of the Time Data Recording and Administration component. The Attendances/Absences infotypes (2002/2001) offer diverse functions and a high degree of user-friendliness, and thus provide a high level of flexibility in the recording, evaluation, and payment of your employees’ working time.

Integration

Possible Integration with Other Human Resources Components

Desired Function	Required Component
Recording an employee’s working times	Time Data Recording and Administration (PT-RC)
Planning and recording working times	Shift Planning (PT-SP)
Evaluating an employee’s working times	Time Evaluation (PT-EV)
Running the payroll for an employee	Payroll (PY)

Possible Integration with Other R/3 Components

Desired Function	Required Component
Cross-application time recording for internal and external employees in Time Management	Cross-Application Time Sheet (CA-TS)
Employees recording their own working times	Employee Self-Service
Display and overview of an employee’s shift plan	Internet Application Component
Determining an employee’s availability for capacity planning and distribution of requirements	Capacity Planning (PP-CRP)
Summary of features, indicators, and units for data requirement and processing to facilitate decision-making.	Business Information Warehouse (CA-BW)

By integrating the Attendances/Absences component with other components and functions, you can record attendance and absence times in a decentralized manner, or let employees record the data themselves. This enables you to optimize data entry in the personnel department, for example, and thus save resources, which can then be used in other areas.

By integrating this component, an overview of all current data is then made available to all areas in Time Management. If an absence is recorded for an employee, for example, this information is automatically made available to all integrated components and functions, and in this way, conflicts are avoided if time data is processed in more than one area at the same time.

The integration of the Attendances/Absences component with the Time Evaluation and Payroll components enables the recorded time data to be automatically evaluated and accounted according to the criteria that you specify.

Features

The Attendances/Absences component contains the Attendances infotype (2002) and the Absences infotype (2001). You can define company-specific attendance and absence types and reasons for the infotypes. For attendance or absence types such as leave or seminar attendances, the relevant time information is recorded either centrally by the personnel department, or decentrally, by the employees themselves, for example. The system then compares this time information with the employee’s specified working time and evaluates the information. The result of time evaluation is then made available to Payroll, where it is used in the calculation of the gross wage.