Conversion in Subsequent Settlement to vendor billing documents.

Description

For credit-side settlement, vendor billing documents (invoices without purchase orders) will be replacing Invoice Verification credit memos as from Release 4.5A. This permits settlement accounting across the whole company code without the need for customer billing documents. The new settlement type 0 is defined for this.

The system uses the standard purchasing information of the plant and the purchasing group for the arrangement to obtain purchasing information.

Settlement using an Invoice Verification credit memo, which was standard up to Release 4.0, will only be supported until Release 4.5.
You must change your settlement accounting method before the release that follows Release 4.5 is introduced. After Release 4.5, the old form of settlement will not be possible.

Differences between customer billing documents and vendor billing documents may arise with respect to different types of account determination in Purchasing and Sales. In addition, the vendor billing document does not yet offer a function for print output.

Effects on Customizing

You convert to vendor billing documents in Settlement by assigning vendor billing documents to the rebate arrangement type. Please see the information in the IMG. You can change from the debit-side settlement type to the relevant credit-side settlement type (2 to 0, 3 to 1) by changing the settings for the arrangement type.

Proceed as follows:

• To change from settlement using credit memos to vendor billing documents, assign vendor billing documents to the rebate arrangement type for partial and/or final settlement. The change becomes immediately relevant for all arrangements with this arrangement type. This means the settlement accounting is done using vendor billing documents.

In this, ensure the following:

• In the case of arrangement type 1, the vendor billing document is created for the purchasing organization, purchasing group and company code for the arrangement.
  In the case of arrangement type 0, a separate vendor billing document is created for each purchasing organization and company code concerned. The standard purchasing organization and company codes of the plants involved are used. The purchasing group (not a data retention level) entered for the arrangement is used.
  Check the settings of the
  standard purchasing organization and make any changes that are necessary.

Path:
Enterprise Structure -> Assignment -> Materials Management -> Assign standard purchasing organization to plant

• In the case of credit memos, tax is calculated directly using the tax code of the business volume data. In the case of vendor billing documents, tax is calculated via price determination, as is the case for customer billing documents. The setting in the settlement schema (under Set Up Condition Technique for Subsequent Settlement (in the R/3 standard system, RM5000 and RM5001) is important here.
  Check the settings, and make any changes that are necessary.

The following vendor billing document types are provided in the standard R/3 system:

• Settlement type 0:

Final settlement BM10

Partial settlement BM30

• Settlement type 1:

Final settlement BM11

Partial settlement BM31

The indicator "Relevant for arrangements" must be set for the vendor billing document type . The field "Settlement type, vendor billing document" must be maintained to differentiate between partial and final settlement. In the case of vendor billing document types to be used with settlement type 0, the indicator "Enter plant data" must be selected. For settlement type 1, this indicator must be deselected.

Path:
Materials Management -> Invoice Verification -> Agency Business -> Billing Types

In the copying control from arrangement type to vendor billing document, the price determination type must be set to G and the indicator "Copy item number" must be selected.

Path:
Materials Management -> Invoice Verification -> Agency Business -> Copying Control

• Up to Release 4.5 (all correction releases), you can use both document types (credit memos and vendor billing documents) at the same time. Credit memos are only possible for settlement type 1.

• You can also convert your method from settlement using customer billing documents (settlement types 2 and 3) to credit-side settlement using vendor billing documents. To do this, change the settlement type of the arrangement type (from 2 to 0 or 3 to 1) in Customizing, and assign vendor billing document types to the arrangement type for partial and/or final settlement.
  Ensure that only one settlement is defined per customer billing document for customer arrangements (settlement partner is customer). Customer arrangements are used for subsequent settlement for a customer as part of pooled payment (agency business). The following problems may occur:

• Account determination in Sales is different to account determination in Purchasing (e.g. customer-dependent account determination).
  If you make use of the extended options, problems may arise with conversion (possible solutions: user exit, different calculation and settlement schemas for the vendor).

• There is no link to printing for the vendor billing document for Release 4.5. As a result, you cannot print out a vendor billing document. The same applies for the customer billing document.