Travel Request 

Definition

The travel request is an information unit containing all the data that a traveler wants to forward for approval/advance payment/booking or that a superior needs to know before approving a trip. The travel request is part of the travel manager entry scenario that accompanies the whole process of a business trip from the request, planning and booking, through to its settlement.

Use

The travel request in SAP Travel Management includes the system-aided handling of the request and approval process of business trips. Paper forms are replaced by an electronic request that can be sent from the R/3 System to the respective superior for approval.

You can call the travel request object at any time from the overview area of the Travel Manager. You can therefore always keep track of the approval status and the approved trip details and view them at a later date (for example, to compare the facts with the corresponding travel expenses statement).

As you can enter the type and number of transportation and accommodations required for the trip in the travel request, this can (if the travel does not have the authorization for booking) be used as a reference for booking a trip. The travel agency or area secretary responsible, with the necessary booking authorization, can, based on the travel request, arrange the necessary travel services using Travel Planning in SAP Travel Management.

Structure

The travel request covers the following entries:

Integration

Due to the integration with Travel Expenses the travel request data is forwarded directly to Travel Expenses. The corresponding object Travel Expenses then automatically contains, for example, the general data of the trip (such as date and reason), any stopovers or requested trip advances and the assignment of the costs to a cost center other than the master cost center.

The use of the travel request is thus linked to the use of Travel Expenses. In addition to the travel request you can also use Travel Planning to determine available flights, hotels, car rentals and trains and for the online booking of these services.

Implementation Considerations

You activate the travel request object in the Customizing for SAP Travel Management under Integration of Travel Planning and Travel Expenses ® Activate request/plan/expense report in travel manager.

 

See also:

Creating a Travel Request

Sending a Travel Request

Approving a Travel Request

 

Travel Management

Travel Planning

Travel Expenses