Travel Management Service (SAP Library - Travel Management (FI-TV))

Travel Management Service

Use

In the Employee Self-Service Travel Management function, employees can carry out the following:

Submit a travel request
Reserve flights, hotels, and car rental for a trip online
Enter data for trips that have already taken place. The system uses this data to determine the travel expenses for the employee and to trigger payment of the expense.

Features

The basic functions of ESS Travel Management are listed in the following table:

For more information about the individual functions, see the SAP Library under Financials ® Financial Accounting ® Travel Management ® Travel Manager: Cross-Process Entry

Initial screen	Create a travel request Book flight/hotel/rental car (create a travel plan) Create a travel expense report Call up the infocenter (contact person in the expenses department, flat rates for individual countries, exchange rates, master cost center of the employee making the trip) Make personal settings (screen settings, settings for the personal input help (F4), and for the overview area) You can only call up the list of all trips separately if you have suppressed the overview area in your personal settings.
Travel request	Display, change, delete Send
Travel plan	Create, display, change, delete In the travel plan: Check travel services (such as flights, hotels, and rental cars) for availability and book online Cancel/delete travel services that have been booked Display the total price of a trip
Travel expenses	Create and enter trip data Display the simulation in form format Simulate Change Delete

Prerequisites

Personnel numbers exist for the relevant employees in the SAP System.

The employees must have SAP R/3 user names.

In the infotype Communication (0105, subtype 01), the respective user names must be stored for the employees.

Authorizations/Security

SAP provides the composite role Employee Self-Service (SAP_WP_EMPLOYEE). This role contains all the authorizations required. For more information, see Setting Up ESS Users.

Standard Settings

General Customizing

If you want to set up SAP user names, you have to make various settings in Customizing. For further information, see Customizing, Personnel Management ® Employee Self-Service.

Customizing specifically for Travel Management

To use all parts of the Travel Management Service, you have to set up the Travel Management application component (including Travel Planning and Travel Expenses) to meet your company-specific requirements. For more information, see Customizing for Financial Accounting, under Travel Management.

Additional Internet Applications in SAP Travel Management

In addition to the Employee Self-Service Travel Management in the standard system, you can also use the Travel Management Internet application component (IAC), Offline Travel Expenses Data Entry.

Employees can use this function to enter data for their travel expenses with the help of Excel worksheets.

For more information about this IAC, see the SAP Library under Financials ® Financial Accounting ® Travel Management ® ESS/IACs in Travel Management ® Additional Internet Applications in SAP Travel Management