Physical Inventory Processing 

Purpose

This business process allows you to carry out a physical inventory for sites for which SAP Retail Inventory Management is active.

A store physical inventory is carried out to determine the exact quantity of stock of an article at a particular time. The book balance for the store is updated in SAP Retail based on the actual level determined during the physical inventory. The following physical inventory methods exist for stores for which R/3 Warehouse Management is not active:

Process Flow

Depending on the method chosen, physical inventory can be divided into four steps:

  1. Preparation
  2. Physical inventory documents are created, the articles concerned blocked or the book inventory balance frozen and the physical inventory documents (count lists) created and transferred to the stores.

  3. Count
  4. In this step the physical count is carried out in the stores. The results are entered in a list, in a distributed retailing system, or via a handheld reader and transferred to the head office. Depending on which method is used, the results are either entered in SAP Retail online or via the PDC interface (off-line) for physical inventory data where they are matched up to the physical inventory documents.

  5. Physical inventory analysis
  6. The system then compares the results of the count with the book inventory balance for every article. You can create a difference list, with which you can decide which articles displaying large difference are to be recounted. When you trigger a recount, a new physical inventory document is automatically created.

  7. Posting

The last step is the posting of the physical inventory. If differences occurred, the stocks are updated.

Differences can only be posted during a limited time period:

 

Notes and Remarks