Organizational Structure: Department, Receiving and Unloading Point 

Definition

Departments are subdivisions of a ship-to party. These might be, for example, different departments in a store, doors in a distribution center, or areas in a site.

Departments are assigned to receiving points, which in turn are assigned to unloading points. One receiving point may have several departments assigned to it, but each department is assigned to only one receiving point. If you know a department, you can therefore also determine the receiving point and the unloading point.

Using departments and receiving points enables you to more precisely specify the final destination for a shipment or portions of a shipment, thus reducing the time it takes for the goods to become available for the rec ipient ’s use or sale.

A pallet load of merchandise is delivered to door 1 at a department store (unloading point) . The shipment is divided up and delivered to one or more floors (internal receiving points). From there, the packages are delivered to one or more departments, such as Housewares, Consumer Electronics, Health & Beauty Aids, or Ladies’ Apparel.

Use

The receiving point and department are located on the Business Data Detail Shipment screen, either at the header or item level. If the header contains this information, this becomes the default for all items, but you can override it for individual items if you wish. Items in a sales order may have different receiving points and/or departments.

You can print the receiving point and department on picking lists and delivery notes. If this information was included in the sales order, then it will automatically be inserted in these other documents; otherwise, you can enter it manually. (However, picking lists and delivery notes are not split by receiving point or department.)

You can specify that the department and receiving point are to be printed on billing documents. You can also specify that invoices are to be split by receiving point and department.

In Customizing for Sales (Sales Order Processing ® Maintain Promotion/Receiving Point Determination per Sales Document Type) you can specify for each type of document whether or not automatic department and receiving point determination is to be possible.

Structure

The department and receiving points are fields in sales orders and delivery notes.

Integration

The system can automatically determine the appropriate department and receiving point for an article. For this to occur for internal sites (for example, stores or distribution centers), you have to assign merchandise categories in the site master record.

You then assign valid departments and receiving points to the site, and a department to each merchandise category. A merchandise category can only have one department.

When you enter an article on a sales order, for example, the system checks the merchandise category to which the article belongs, then checks the merchandise category information for that site or customer and locates the corresponding department and receiving point for the article.

 

See also:

Site: Definitions