Cost Center Master Data 

Cost center master data can either be in an active or inactive version (see

Active and Inactive Master Data

You can maintain cost center master data using time-based dependencies (see

Time-Dependency of Master Data). The following time dependencies are possible in the SAP System:
  • Time independent (I)
  • Fiscal-year-based time dependency (Y)
  • Period-based time dependency (P)
  • Day-based time dependency (D)

The following table shows the cost center master data according to time dependency:

Time-Independent and Time-Based Master Data for Cost Centers

Time-independent fields (I)

Fiscal-year based fields (Y)

Period-based fields (P)

Day-based fields
(D)

Hierarchy area

Currency

Profit centers

Lock indicator

Logical system

Company codes

Allocation methods

Name

 

Business area

Costing sheet

Description

 

Formula planning template, activity-independent.

 

Responsible person

 

Formula planning template, activity-dependent.

 

Department

 

Allocation template, activity-independent.

 

Address

 

Allocation template, activity-dependent.

 

Communication data

 

Costing sheet

 

Cost center category

     

Record quantity

indicator
     

Joint Venture Data

 

The following tables show:

  • Field usage
  • Time base of these fields

Basic data

Field

Use

Time base

Name

Name of cost center

T

Description

Description of cost center

T

Responsible person

Cost center manager

T

Department

Department to which cost center belongs

T

Cost center category

Classification of cost centers,
planning information,
posting information
(primary and secondary postings, etc.)

T

Hierarchy area

Classification of cost center in standard hierarchy

I

Company code

Assignment to a company code

Y

Business area

Assignment to a business area

Y

Profit Center

Assignment to a profit center

P

Currency

Cost center currency
Default value:
Controlling area currency

Y

Logical system

Cost center logical system (ALE); field displayed only if distribution method 02 (decentralized Cost Center Accounting) is active in the controlling area

I

You can change basic data, such as name, description, person responsible, department, or cost center category, as often as required.

There are restrictions to the changes you can make to a hierarchy area or cost center currency.

You can change assignments of the organizational units company code, business area, or profit center, to a cost center at a later date within a fiscal year. The following conditions must be met:

    • The currency of the new company code corresponds to the currency of the old company code.

No currency translations are currently being executed.

    • Only plan data is posted in the given fiscal year.
    • The cost center is not assigned to a fixed asset, a work center or a HR master record.

At this time, there is no check whether the cost center is assigned to a HR master record.

Control

Field

Use

Time base

Record quantity

indicator

Recording of consumption quantities; warning for actual postings without consumption quantities; no effect on quantity updates

T

Lock indicator

For plan and actual postings (primary, secondary, revenues, commitments)

T

Templates

Acty-independent form.planning temp.

Template for activity-independent formula planning (see:

Formula Planning)

Y

Acty-dependent form.planning temp.

Template for activity-dependent formula planning (see:

Formula Planning)

Y

Acty-independent allocation template

Assigned template for activity-independent allocations (cost centers). See also

Assign Template for Processes/Cost Centers

Y

Acty-dependent allocation template

Assigned template for activity-dependent allocations (cost centers/activity types). See also

Assign Template for Processes/Cost Centers

Y

Costing sheet

Controls the calculation of overhead costs (see:

Costing Sheet)

P

Address

Field

Use

Time base

Address

Address of cost center

T

assessment

Field

Use

Time base

assessment

Methods of communication
such as telephone, fax, printer, data lines, etc.

T

Joint Venture

Field

Use

Time base

Joint Venture

Data for joint venture; fields are only displayed when joint ventures is active in at least one company code.

P

History

Field

Use

Time base

Created by .. on…

Last changed by…and date of last change (entered automatically by the system)

 

You can add additional fields to cost center master data. To do this, use enhancement COOMKS01 Cost centers: User-defined additional fields in master data record. You can maintain the additional fields on a tab page in the relevant individual processing of the master data. You can use these additional fields to select master data in selection variants for deletion or for list display

You create additional fields in Customizing (IMG) for Cost Center Accounting. Choose Master Data

® Cost Centers ® Program Enhancements for Cost Center Master Data .

For more information on enhancement COOMKS01 see the documentation for the enhancement. You can display this documentation when using the enhancement transaction CMOD by choosing Display SAP doc.

For more information on how to use enhancements, see

BC - Changes to the SAP Standard.