Operation and Connection to Application Functionality (BC-BMT-WFM) 

Purpose

You use this process if you want to test or demonstrate workflow functions.

Process Flow

Entering a notification of absence using a form

A user enters a notification of absence. This is carried out using a form which must be available locally on the user's PC together with the relevant form application.

The following are established in form definition:

The form is not defined by the administrator but by a central group and made available across the enterprise.

The form used for this example ( APPROVE.EXE ) is part of the SAPforms Installation.

Creating a notification of absence

A notification of absence (that is, a new object for the object type notification of absence) is created in the R/3 System from the values in the container elements of the workflow container.

Creating a notification of absence always generates the event created for this object type automatically.

If, for demonstration purposes, you have already established the "other" scenario for processing a notification of absence (workflow template AF_process , WS30000015 ), this workflow template is also started as a reaction to the event.

You should cancel the event receiver linkage for the workflow template WS30000015 , in order to avoid double work items with similar functionality.

Approving a notification of absence

The user you have entered as the holder of the position designated as a chief position finds a work item in his workflow inbox which represents the standard task Check vacation (with form).

Executing this work item exports the form data to the superior's PC and starts the form application for "approving" or "not approving" the notification of absence there.

Executing work items via the Internet

If automatic forwarding is activated for the superior, and the report for periodic transmission is scheduled, an Internet mail is generated for every work item which refers to the method Process for the object type FORM . This Internet mail contains the data of the work item container as an "R3F attachment".

This attachment can be executed in the external mail system with the form there. Returning the form to the R/3 System terminates the work item there and continues the workflow.