Entering an Outgoing Payment With Check Processing and Printing 

In the following procedure, you execute the manual payment of an invoice. This includes clearing the outstanding payable and printing the individual check for the invoice.

  1. Select in the SAP R/3 System screen Accounting ® Financial accounting ® Accounts payable
  2. In the Accounts Payable screen, select Document entry ® Outgoing payment ® Post + print forms.
  3. Note that the system only displays the initial transaction screen once per day. If you execute this transaction several times during the same day, the system skips the first screen and automatically copies over the parameters into the second screen. If you want to review the first screen again and/or make changes, select Goto ® Specifications.

  4. On the Payment with Printout: Header data screen, enter the following data in the first screen:
  5. Field

    Europe

    North America

    Company code

    1000

    3000

    Payment method

    S

    C

    House Bank

    1200

    3000

    Check lot number

     

    1

    Printer for forms

    your local printer

    your local printer

    Print immediately

    X

    X

  6. Select Enter payments.
  7. On the second screen you can enter the following detail payment information:
  8. Field

    Europe

    North America

    Document date

    Current date

    Current date

    Document type

    KZ

    KZ

    Company code

    1000

    3000

    Currency

    DEM

    USD

    Amount

    11.252

    10.192

    Value date

    Current date

    Current date

    Vendor

    1006

    3920

  9. Select Process open items.
  10. Assuming that no lines have been activated, mark the invoice you want to pay by double-clicking on the gross amount.

    If the system activated more than one item, double-click on the gross amount to take it off the assignment.

  11. Select Document ® Post.
  12. Write down the document number.
  13. The system confirms the printing of the check with message "Print job was generated", in a dialog box that the document was posted to company 3000 (1000).

  14. Select Enter.
  15. The system confirms the printing of the check with message "Print job was generated". The check is now printed on your local printer.

  16. Return to the main SAP R/3 screen.

Ignore the following step Displaying the Check information from the Purchase Order History, if you run the scenario with European data. Continue your work with the step Displaying an Account Balance.