Entering a Purchase Order for a Material

Entering a Purchase Order for a Material

If you want to execute a 3-way match, the first component of the match is the purchase order. Here, you enter as much information as possible regarding the product you want to purchase. No accounting documents are created in this step. However, you can see the outstanding commitment against your cash flow. Also, although it is not described in this scenario, if you enter an order that is charged against an order or project (as opposed to a material) then the purchase order also appears as a commitment on the cost object. The tracking of commitments is demonstrated in another scenario.

1. Select in the SAP R/3 System screen Logistics ® Materials management ® Purchasing.

2. On the Purchasing screen, select Purchase order ® Create ® Vendor known

3. On the Create Purchase Order: Initial Screen , enter the following data:

Field	Europe	North America
Vendor	1006	3920
Order type	NB	NB
Purchasing organization	1000	3000
Purchasing group	001	001
Delivery date	Today’s date + 20	Today’s date + 20
Plant	1000	3000
Storage location	0001	0001

4. Select Enter.

If you execute these steps several times, the system may display a dialog box. Select New purchase order.

If you use the North American data, the system may warn you that the role VD is not defined for vendor 3920. Confirm this warning by selecting Enter.

The system displays the Create Purchase order: Item Overview screen. Each item includes 2 lines for data input.

5. Enter the following data for item 10.

Field	Europe	North America
Material	V10	V10
PO quantity	100	100
Net price	100	100

6. Select Enter.

The system displays a detailed purchase order line item screen and displays a warning indicating that a scheduling agreement exists for this material.

7. Select Enter to confirm this message.

8. Select Save.

The system displays the Standard PO number. Write this number down for a later use.

9. Return to the main SAP R/3 screen .