Set Print Program 

After posting the payments, you must print the payment media. Since you have specified different payment methods in the payment parameters, the print program requires print variants for the payment media and the payment advice notes.

  1. On the Automatic Payment Transactions: Status screen, select Print/data medium.

    2. If you start from the Accounts Payable menu , select Periodic processing ® Payments and enter the run date and the identification. Select Print/data medium.

  2. On the screen are entered 4 reports for Europe or 3 reports for North America. Enter the following variants:

    3. Report

    Requested variants (Europe)

    Requested variants (North America)

    RFFOAVIS

    AVIS

    ADVICE

    RFFOD__S

    SCHECK

    Not shown

    RFFOD__U

    UEBERWEIS

    Not shown

    RFFOEDI1

    Leave blank

    Leave blank

    RFFOUS_C

    Not shown

    CHECK

    Report RFFOEDI1 is ignored for the purposes of this demo. RFFOAVIS can be used to print separate payment advice notes if several items are paid at the same time. Based on the current system settings, however, no separate payment advice notes will be printed. Payment advice notes will be printed with bank transfers.

    Report RFFOD_U is used for printing domestic bank transfers, although only for Europe. The checks are printed using report RFFOD_S for Europe, or RFFOUS_C for North America.

  3. Now you must actualize the program run date, the payment program name and the printer in the variants.

    4. Select the variant AVIS (for Europe) or ADVICE (for North America).

  4. Select Environment ® Maintain variant.
  5. On the Maintain Variants: Report RFFOAVIS, Variant AVIS (ADVICE) screen, enter the following data:

    6. Field

    Europe

    North America

    Program run date

    Today’s date + 10 days

    Today’s date + 10 days

    Identification feature

    The 5-character identifier specified by you at the beginning

    The 5-character identifier specified by you at the beginning

    Paying company code

    1000

    3000

    Number of sample printouts

    Leave blank

    Leave blank

    Messages to printer

    Your printer

    Your printer

    Print immediately

    X (select)

    X (select)

  6. Save your entries.

    7. You will schedule the print program in the next transaction. Once the program has run, the forms are printed immediately. There is no sample printout. However, it is usually advisable to save the print request in a spool file and to carry out two sample printouts so that the printout is set correctly on the forms (checks, bank transfers).

  7. Return to the Automatic Payment Transactions: Printout and DME screen.
  8. Mark the variant Scheck for Europe, or Check for America.
  9. Select Environment ® Maintain variant.
  10. On the Maintain Variants: Report RFFOD_S, Variant Scheck / Maintain Variants: Report RFFOD_C, Variant Check screen, enter the following data:

    11. Field

    Europe

    North America

    Program run date

    Today’s date + 10 days

    Today’s date + 10 days

    Identification feature

    The 5-character identifier specified by you at the beginning

    The 5-character identifier specified by you at the beginning

    Paying company code

    1000

    3000

    Payment methods

    S

    C

    House bank

    Leave blank

    3000

    Account ID

    Leave blank

    3000

    Check lot number

    Not shown

    2

    Print checks

    X (select)

    X (select)

    Printer

    Your printer

    Your printer

    Print immediately

    X (select)

    X (select)

    Print payment summary

    X (select)

    X (select)

    Printer

    Your printer

    Your printer

    Print immediately

    X (select)

    X (select)

    Filler for digits in words

    X (select)

    X (select)

    No. of items in payment summary

    9999

    9999

  11. Save your entries.
  12. Return to the Automatic Payment Transactions: Printout and DME screen.
  13. Select the variant UEBERWEIS (for Germany. If you are using the data for North America for this demo, go straight to step 18).
  14. Select Environment ® Maintain variant.
  15. Make the following entries on the screen Maintain Variants: Report RFFOD_U, Variant UEBERWEIS :

    16. Field

    Europe

    Program run date

    Today’s date + 10 days

    Identification feature

    The 5-character identifier specified by you at the beginning

    Paying company code

    1000

    Payment methods

    U

    Print payment transfer media

    X

    Printer

    Your printer

    Print immediately

    X

    Print payment advice notes

    X

    Printer

    Your printer

    Print immediately

    X

    Print payment summary

    X

    Printer

    Your printer

    Print immediately

    X

  16. Save your entries.
  17. Return to the Automatic Payment Transactions: Printout and DME screen.
  18. Save the print program.

  19. Go to the next section.