Schedule and Edit a Payment Proposal 

The payment proposal allows you to execute a test run of your payments. You will be able to see which items are planned to be paid, which are not ready to be paid and which are blocked for payment. From this listing, you can then block items that were originally planned to be paid and unblock items that were originally blocked. When you execute the payment program it will use this proposal as its basis.

  1. On the Automatic Payment Transactions: Status screen, select Schedule proposal...

    2. If you are starting from the Accounts Payable menu, select Periodic processing ® Payments and enter the run date (today’s date + 10 days) and the identification. Select Status and then Schedule payments.

  2. In the dialog box Schedule Proposal the Start date is today’s date. Mark Start immediately, and select Enter.

    3. The status on the Automatic Payment Transactions: Status screen is now Proposal is ready to be started.

  3. Select Enter to refresh the status text and wait for the following to appear: Payment proposal has been created.
  4. Select Proposal log, to evaluate the test run.

    5. The proposal log helps you determine if there are any problems with any vendor invoice line items. If there are no problems, the log also displays proposed posting documents, which will be generated in the actual payment run.

  5. Find the documents that you posted in the previous processes. Are they all included in the list? If not, can you explain why not?

    6. The system checks the house bank and the payment method for each document and tells you if the payment is possible. If a payment document cannot be generated, the system issues error messages.

    It may be that the vendors selected in the parameters cannot be cleared, and the payment proposal list will tell you that the vendor is blocked by another payment proposal list. This means that another user is trying to run the process at the same time.

    If this is the case, you will first need to delete the generated payment proposal list and then the parameters. Wait until the other user has finished with the process, and then start again from the beginning.

  6. Select Job log ® Print list.
  7. On the Print Screen List , enter the relevant printer number in the field Output device.
  8. Mark Print immed. and select Enter.
  9. Confirm the printer preparation reported by the system and collect the printout.

    10. Two of the invoices that you generated using CATT are blocked for payment with the block key R (invoice verification). The reason for this is that while invoices were indeed posted, no goods receipts have been posted. The blocked invoices are from the following vendor:

    Field

    Europe

    North America

    Vendor

    1005

    3100

    It is possible that other invoices will be marked with block key R and so cannot be paid. These invoices have been entered by other IDES users and are included when the payment proposal list is generated.

  10. Return to the Automatic Payment Transactions: Status screen.
  11. Select Edit ® Proposal ® Edit.
  12. In the subsequent dialog box, mark All accounting clerks and confirm the entry.

    13. The list on the screen Edit Payment Proposal: Payments contains two types of lines.

    The majority contain an amount and information about the vendor and the house banks. The amount corresponds to the sum total of all the given vendor’s invoices that are paid by the given house bank.

    The other lines are exception lines. Exceptions are items which are blocked or contain errors and which cannot be cleared of this reason.

  13. Double-click on the exceptions for the following vendor:

    14. Field

    Europe

    North America

    Vendor

    1005

    3100

    On the Edit Payment Proposal: Open Items screen the system displays a list of blocked invoices

  14. Select an invoice which you generated in step 1 and select Change.
  15. Delete the R in the field Payment block. Select Continue to confirm the change.
  16. If a dialog box appears, enter the following payment method and bank information:
    17.

    Field

    Europe

    North America

    Payment method

    S (Check)

    C (Check)

    House bank

    1000

    3000

    Account ID (Field next to house bank)

    1000

    3000

  17. Select Continue to confirm the changes. You will be taken back to the Edit Payment Proposal: Open Items screen.
  18. Save the changes.
  19. Return to the Automatic Payment Transactions: Status screen.