Fast Entry of Incoming Invoice 

In the following procedure, you enter a vendor invoice through accounts payable. This is for quick entry. You receive the same results if you post your invoice through invoice verification.

  1. Select in the SAP R/3 System screen Accounting ® Financial accounting ® Accounts payable.
  2. On the Accounts Payable screen, select Document entry ® Invoice/credit memo fast entry.
  3. On the Invoice/Credit Fast Entry: Enter/Items screen, enter the following data:

    4. Field

    Europe

    North America

    Company code

    1000

    3000

    Document type

    KR

    KR

    Posting date

    Current date

    Current date

    Currency

    DEM

    USD

    Document date

    Current date - 2 (vendor’s invoice date)

    Current date - 2 (vendor’s invoice date)

  4. Select Enter invoice/credit memo.

    5. The system displays the Invoice/Credit Fast Entry: Enter Items screen.

    The Invoice/Credit Fast Entry: Enter/Items screen is displayed only once per day. If you process the same transaction again during the same day, the screen is skipped and the input parameters are automatically copied over. If you need to change any of the initial parameters, select Goto ® Specifications.

  5. Enter the following data:

    6. Field

    Europe

    North America

    Reference doc.

    Vendor’s invoice number

    Vendor’s invoice number

    Account

    1910

    3910

    Amount

    116 (gross invoice amount, including taxes on sales/purchases)

    106 (gross invoice amount, including sales tax)

    Tax amount

    16 (amount according to invoice)

    6

    Offsetting item

    		    

    Account

    476900 (G/L account)

    476900

    Amount

    100 (Net invoice amount)

    100 (Net invoice amount)

    Tax code

    VN (full tax rate Germany)

    I1

    Cost ctr.

    1000

    1000

    If you want to post multiple lines as offsetting entries and it is only the cost center that changes, just enter the amount and cost center. The system defaults the remaining information automatically.

    If you need more lines as offsetting entries, select Document Overview, then select G/L item fast entry. For more lines, keep Selecting G/L item fast entry.

  6. Select Post.
  7. Confirm the warning with Enter.

    8. The system displays the document number.

  8. Write down the document number.
  9. Return to the main SAP R/3 System screen.