Post an Invoice

Post an Invoice

In this first step, you will enter the data concerning a payable invoice. You don’t know which cost center the invoice has to be posted to. That’s why you will park the document and send someone to get the missing information..

From the main SAP R/3 System screen, select Accounting ® Financial accounting ® Accounts payable.
On the Accounts Payable screen, select Document entry ® Park invoice.

On the Park Document: Document Header screen, enter the following data:

Field	Europe	North America
Document date	10 days ago	10 days ago
Document type	KR	KR
Company code	1000	3000
Posting date	Today’s date	Today’s date
Currency/rate	DEM	USD
Reference document	Vendor’s invoice number	Vendor’s invoice number
Header text	Preliminary posting	Preliminary posting
PostKey (First line item)	31	31
Account (vendor)	1920	3920

Select Enter.

On the Park Document: Enter Vendor Item screen, enter thr following data:

Field	Europe	North America
Amount	464,00	424,00
Tax amount	64,00	24,00
Tax code	VN	I1
Payt terms	defaulted from vendor master	defaulted from vendor master
Text	Additional Z-project costs	Additional Z-project costs
PstgKey (Second line item)	40	40
Account (G/L)	476900	476900

Select Enter.

On the Park Document: Enter G/L Account Item sceen, enter the following data:

Field	Europe	North America
Amount	* (will be calculated)	* (will be calculated)
Jurisdict.Code		PA 0000000

We are assuming that the offsetting entry is not yet complete - we have a question as to which cost center this expense should be posted to. As a result, we park the incomplete document.

Select Document ® Park document.

Make a note of the document number.

Return to the Accounts Payable screen.