Entering a Recurring Document With Document Display

Entering a Recurring Document With Document Display

First you create the recurring document template. This template contains all the data necessary for posting the monthly rent payment - for example, all the accounting information such as account numbers, posting keys, tax codes, as well as information on when and how often to create the actual accounting documents.

Select in the SAP R/3 System screen Accounting ® Financial accounting ® Accounts payable.
On the Accounts Payable screen, select Document entry ® Reference documents ® Recurring document.
On the Enter Recurring Entry: Header Data enter the following data:

Field	Europe	North America
Company code	1000	3000
First run on	Last Friday of current period	Last Friday of current period
Last run on	25.12.1998	25.12.1999
Run schedule	1000 (the last Friday of every month)	3000 (the last Friday of every month)
Document type	KR	KR
Currency	DEM	USD
Document header text	Rental agreement A115	Rental agreement A115
Pst.Ky	31	31
Account	1000	3000

Select Enter. Skip the warning by selecting Enter.

On the Enter Recurring Entry: Create Vendor item screen enter the following data:

Field	Europe	North America
Amount	5.000,00	5.000,00
Tax code	V0	I0
payt terms	ZB00 (payable immediately without discount)	ZB00 (payable immediately without discount)
Allocation	Recurring Entry	Recurring Entry
Text	Rent warehouse	Rent warehouse
Pst.Ky	40	40
Account	470000 (occupancy costs)	470000 (occupancy costs)

Select Enter.

The system warns that the payment conditions have been changed.

Select Enter and enter on the Enter Recurring Entry: Create G/L account item screen the following data for the 2nd document line item.

Second Item	Europe	North America
Amount	* (automatically calculated)	* (automatically calculated
Cost center	1000	1000
Text	Rent warehouse	Rent warehouse

Select Document ® Post and write down the number of your document.

On the Enter Recurring Entry: Header Data screen, select Document ® Display to check the document.

To check the recurring entry data, select on the Display Recurring Document: Overview screen Goto ® Recurring entry data...

To display or change the recurring document at a later time, select from the Accounts Payable menu Document ® Reference documents ® Recurring document ® Change or Display. This change is possible, because the recurring document is not an accounting document.

Return to the Accounts Payable screen.