Displaying the Vendor Account 

  1. Select in the SAP R/3 System screen Accounting ® Financial accounting ® Accounts payable.
  2. On the Accounts Payable screen, select Account ® Display line items.
  3. On the Display Vendor Line Items: Initial Screen , enter the following data:

    4. Field

    Data

    Vendor

    1006

    Open items

    x (mark)

    Cleared items

    x (mark)

    With special G/L transactions

    x (mark)

  4. Select Selection criteria.
  5. In the dialog box that appears mark Reference and select Execute.

    6. A dialog box appears.

  6. Enter the following data:

    7. Field

    Data

    Reference doc.

    Comment number from first transaction

    You should only define this selection condition if you have been making the same entry in the Reference doc. field in every document since starting the entire process.

  7. Confirm your entries.

    8. The selection conditions are saved.

  8. On the Display Vendor Line Items: Initial Screen , select Enter.

    9. All accounting documents pertaining to vendor 1006 generated during this process are displayed.

    At the top of the list are vendor open items: invoice and down payment made. Both items are selected as open items during payment, which reduces the invoice amount by the amount of the down payment.

    The down payment as well as the clearing document are to be found under cleared items. They are marked together. The clearing number is in the Clr text column and is the same as the clearing document number.

  9. Double-click on the clearing document.

    10. On the Display Document: Line Item 001 screen, you have an overview of the first line items.

  10. Select Document overview.

    11. Your posting should be as follows:

    · Credit: Account 1006 (vendor/reconciliation account 159000 - down payment on current assets)

    · Debit: Account 1006 (vendor/reconciliation account 160000 - domestic payables)

    · Credit: Account 154000 (input tax)

    · Debit: Account 159010 (clearing account for input tax from down payments made on current assets)

    By clearing the down payment, the down payment made is now transfer posted from account 159000 (assets side of the balance sheet) to account 160000 (liabilities). As a consequence, the total payables amount from the vendor invoice is reduced by the amount of the down payment.

    Because the tax amount is calculated on the total amount of the invoice, the posting for the tax amount calculated on the amount of the down payment is cleared.

  11. Return to the main SAP R/3 System screen.