Clearing/Reversing a Down Payment 

Clearing the down payment with the invoice amount can alternatively be performed in Financial Accounting or Materials Management. You have to perform this procedure in order to reverse a posting of a down payment on current assets or to reduce a payable by the amount of the down payment.

  1. Select in the SAP R/3 System screen Accounting ® Financial accounting ® Accounts payable.
  2. On the Accounts Payable screen, select Document entry ® Down payment ® Clearing.
  3. On the Clear Vendor Down Payments: Header data screen, enter the following data:

    4. Field

    Data

    Document date

    Today’s date

    Posting date

    Today’s date

    Reference

    Comment number from first transaction

    Doc. header text

    Down payment clearing

    Account (Vendor)

    1006

    Invoice

    Invoice number from last transaction

    Text

    Clearing down payment/invoice amount

  4. Select Process down payments.

    5. The item selected is the down payment you entered earlier.

  5. On the Clear Vendor Down Payment: Choose down payments screen, mark the down payment item and select Document ® Post.

    6. If the system asks you to correct the item marked, proceed as outlined below:

    Double-click on the colored item.

    Enter a descriptive text in the designated field. This will allow you to reconstruct this transaction at a later time.

    Post the document.

  6. Bypass a possible warning message by selecting Enter.

    7. Write down the document number.

  7. Return to the main SAP R/3 screen.