Posting an Incoming Invoice in Materials Management 

To simplify matters, we will assume that the invoice arrived today as well. You now have to post it in the system.

  1. Select in the SAP R/3 System screen Logistics ® Materials management ® Invoice verification ® Invoice verification
  2. On the Invoice screen, select Enter invoice.
  3. On the Enter Invoice: Initial Screen , enter the following data:

    4. Field

    Data

    Document date

    Today’s date

    Posting date

    Today’s date

    Company code

    1000

    Reference

    Comment number from the first transaction Vendor’s invoice number

    Purchase order

    PO number from first transaction

    Control

    Invoice (mark)

  4. Select Enter.
  5. On the Enter Invoice: Vendor Items screen, enter the following data:

    6. Field

    Data

    Amount

    116.000,00

    Tax amount (first row)

    16.000,00

    Tax code (first row)

    VN

    Tax code (second row)

    leave blank

  6. Select Enter.
  7. On the Enter Invoice: Selection Screen for Purchase Order Items screen, mark the invoice item and select Simulate.

    8. The system tells you that there are down payments for this purchase order.

  8. Select Continue to get out of the dialog box.

    9. You are now on the Enter Invoice: Document Check in DEM screen. You can use this screen to check vendors, how many articles were billed, and at what price.

  9. Select Document ® Post.
  10. Return to the Invoice screen.
  11. Select Further processing ® Display.

    12. In the document number field, you see the number of the posted invoice.

  12. Write down the document number. You will need it for the next transaction.
  13. Confirm your entries.
  14. From the Display Original Document "Number": Document Overview in DEM , select Accounting view.

    15. Your posting should be as follows:

    · Credit: Account 1006 (vendor/reconciliation account 160000)

    · Debit: Account 191100 (clearing account for goods receipt/invoice receipt)

    · Debit: Account 154000 (input tax)

    At the end of the period, you will have to analyze account 191100 with a program and clear items belonging together (goods receipt/invoice receipt).

    You can find a more detailed description of this process at the end of this document and in the closing chapters of Materials Management and Accounts Receivable/Accounts Payable.

  15. Return to the main SAP R/3 System screen.