Processing the Goods Receipt for the Purchase Order 

We will assume that the goods were delivered today. You now have to post the goods receipt in Materials Management.

  1. Select in the SAP R/3 System screen Logistics ® Materials management ® Inventory management.
  2. On the Inventory Management screen, select For purchase order.
  3. On the Goods Receipt for Purchase Order: Initial Screen , enter the following data:

    4. Field

    Data

    Document date

    Today’s date

    Doc. header text

    Goods receipt

    Movement type

    101

    Purchase order

    PO number from first topic

    Plant

    1000

    Storage location

    0001

  4. Select Enter.

    5. Items belonging to the purchase order entered appear on the Goods Receipt for PO: Selection Screen . In our example, there is only one item per purchase order number. Whenever the delivery quantity does not match the purchase order quantity, you have to change the value in the "Quantity" field to 1000 (purchase order quantity from the first topic).

  5. Select Adopt + details.

    6. Data from the purchase order item is copied to the goods receipt.

  6. On the Goods Receipt for Purchase Order: New Item screen, select Goods receipt ® Post and note the document number.
  7. You are back on the Goods Receipt for Purchase Order: Initial Screen . Select Goods receipt ® Display.
  8. Select Enter to display the material document. The document number is already entered in the input field.
  9. To display the accounting document, select Accounting docs... on the Display Materials Document "Number": Overview screen.
  10. In the dialog box that appears, double-click on Accounting document.

    11. Your posting on the Display Document: Overview should be as follows:

    · Debit: Account 300000 (raw materials stock)

    · Credit: Account 191100 (goods receipt/invoice receipt clearing account)

    The posting to account 191100 is only cleared after the invoice has been posted.

  11. Return to the main SAP R/3 System screen.