Displaying the Vendor Account 

A down payment made on a purchase order for goods has to be activated. You will notice that in posting a down payment, the system makes a posting automatically on the assets side of the balance sheet.

  1. Select in the SAP R/3 System screen Accounting ® Financial accounting ® Accounts payable.
  2. On the Accounts Payable screen, select Account ® Display line items.
  3. On the Display Vendor Line Items: Initial Screen , enter the following data:

    4. Field

    Data

    Vendor

    1006

    Open items

    x (mark)

    Cleared items

    x (mark)

    With special G/L transactions

    x (mark)

  4. Select Enter.

    5. On the Display Vendor Line Items: Basic List screen, documents pertaining to down payments and down payment requests are displayed. The down payment request is identified as a cleared item.

  5. Double-click on the down payment document (Down payment on current asset).

    6. Vendor items are displayed on the Display Document: Line Item "Number" screen. Reconciliation account 159000 is in the G/L field (other down payments made on current asset).

    In this case, the vendor reconciliation account is not payables account 140000 (as entered in the vendor master record), but account 159000, which is assigned to the assets side of the balance sheet (in current assets).

  6. Select Document overview:

    7. On the Display Document: Overview screen, the posting is displayed as follows:

    · Credit: Account 113101 (bank account)

    · Debit: Account 1006 (vendor/reconciliation account 159000)

    · Credit: Account 154000 (input tax)

    · Debit: Account 159010 (clearing account for input tax)

    You will clear these postings in a later transaction, after the goods have arrived at the warehouse and you have posted the vendor invoice.

  7. Return to the main SAP R/3 System screen.