Entering the Down Payment Request 

You receive a payment request from vendor Blacks AG (vendor 1006) with reference to the purchase order number and purchasing date from the purchasing group. Because this request constitutes a special general ledger transaction, you have to post it immediately in Financial Accounting.

  1. Select in the SAP R/3 System screen Accounting ® Financial accounting ® Accounts payable.
  2. On the Accounts payable screen, select Document entry ® Down payment ® Request.
  3. On the Down Payment Request: Header data screen, enter the following data:

    4. Field

    Data

    Document date

    Today’s date

    Company code

    1000

    Posting date

    Today’s date

    Currency/rate

    DEM

    Reference

    Any number as a comment

    Doc. header text

    Down payment request

    Account (Vendor)

    1006

    Trg.sp.G/L ind.

    A (target special G/L indicator: down payment on current assets)

  4. Select Enter.
  5. On the Down Payment Request: Create Vendor item screen, enter the following data:

    6. Field

    Data

    Amount

    11.600,00

    Tax amount

    16.00,00

    Tax code

    VN

    Bus. area

    1000

    Due on

    Today’s date

    Purch.doc. (1st field)

    PO number

    Purch.doc. (2nd field)

    10

    Text

    V10 cylinder heads

  6. Select Document ® Post.

    7. You can bypass the warning that may appear by selecting Enter.

    Write down the document number that is displayed in the lower status line.

  7. Return to the main SAP R/3 System screen.