Paying the One-time Invoice with the Option to Print Checks Online 

After you have posted the invoice, you can now pay it.

  1. On the Accounts Payable screen, select Document entry ® Outgoing payment ® Post + print forms.

    2. The initial transaction screen is displayed once per day. If you execute this transaction several times during the same day, the first screen is skipped and the parameters are automatically taken over into the second screen. If you would like to review the first screen again or make changes, select Goto ® Specifications.

  2. On the Payment with Printout: Header data screen, enter the following data:

    3. Field

    Europe

    North America

    Company code

    1000

    3000

    Payment method

    S

    C

    House bank

    1200

    3000

    Check lot number

    blank

    1

    Printer for forms

    your local printer

    your local printer

    Print immediately

    X (Select)

    X (Select)

    If you do not have a printer readily available, leave the Print immediately field blank. The system then sends the output to the spool file. You can display items in the spool file by selecting System ® Services ® Print requests. Select Enter and display your check.

  3. Select Enter payments.
  4. On the Payment with Printout: Header data screen, enter the following data:

    5. Field

    Europe

    North America

    Document date

    Current date

    Current date

    Document type

    KZ

    KZ

    Company code

    1000

    3000

    Currency

    DEM

    USD

    Amount

    4850

    5300

    Value date

    Current date

    Current date

    Vendor

    1960

    3960

  5. Select Process Open Items.
  6. Assuming that no lines have been activated, select on the Payment with Printout: Process Open Items screen, the invoice you want to pay by double-clicking on the amount in the gross column.

    7. The amount entered and the amount assigned (at the bottom right side of your screen) should be equal and the value in the Not assigned’ field should be zero.

    You can deactivate an individual item manually by double-clicking on the value in the gross amount column. To deactivate a range, place your cursor at the beginning of the range and select Select beg. Then place your cursor at the end of the range and select Select end.

  7. Select Document ® Post.

    8. The system confirms that the document was posted to company 1000 (3000). Write down the document number for later use.

  8. Select Enter.

    9. The system confirms that the check was printed on your local printer.

  9. Return to the Accounts Payable screen.

If you use North American data, go on with the next step.

If you use European data, this is the end of the process chain. Then return to the main SAP R/3 screen.