Entering a One-time Vendor Invoice in FI 

  1. Select in the SAP R/3 System screen Accounting ® Financial accounting ® Accounts payable.
  2. On the Accounts Payable screen, select Document entry ® Invoice.

    3. The system displays the first screen for entering a vendor invoice.

    Note that the top of the screen is called the header. All data entered here is relevant to the entire document. The bottom of the screen is the beginning of the line item entry.

  3. On the Enter Vendor Invoice: Header data screen enter the following data:

    4. Field

    Europe

    North America

    Document date

    Current date - 2 working days

    Current date -2 working days

    Document type

    KR

    KR

    Company code

    1000

    3000

    Currency/rate

    DEM

    USD

    Reference doc.

    Vendor’s invoice number (any number)

    Vendor’s invoice number (any number)

    PstKy (first line item)

    31

    31

    Account

    1960

    3960

  4. Select Enter to go to the next data entry screen.

    5. Notice that unlike normal vendor invoice processing in FI, the first screen that you come to is an address screen where you must enter some details about your vendor.

  5. On the Enter Vendor Invoice: Address and bank data screen, enter the following data:

    6. Field

    Europe

    North America

    Name

    Blech AG

    any name starting with A - K

    Street

    Heidweg 12

    any street

    City

    Hamburg

    any city

    Postal code

    20331

    any ZIP code

    Region

    blank

    any state

  6. Select Enter to go to the next entry screen.

    7. Now you can continue with the normal FI invoice processing.

  7. On the Enter Vendor invoice: Create Vendor Item screen, enter the following data:

    8. Field

    Europe

    North America

    Amount

    5000

    5300

    Calculate tax

    X (Select)

    X (Select)

    Tax code

    VN

    I1

    Payt terms

    ZB01

    NT30

    PstKy

    40

    40

    Account

    476900

    476900

  8. Select Enter to continue.
  9. If you get a message, select Enter again to confirm the message.
  10. On the Enter Vendor invoice: Create G/L account item screen, enter the following data:

    11. Field

    Europe

    North America

    Amount

    * (will calculate amount automatically)

    * (will calculate amount automatically)

    Cost center

    1000

    1000

    Text

    Screws for special construction

    Screws for special construction

  11. Select Document ® Post.
  12. Return to the Accounts Payable screen.