Rejecting a Leave Request 

The administrator Michaela Maier (WF-HR-A) would like to enter a leave request for one day of leave.

  1. Select the user WF-HR-A as and log on using the password Welcome .
  2. On the main SAP R/3 System screen, select Human resources ® Personnel management ® Adminstration.
  3. On the Personnel Administration screen, select Maintain master data.
  4. On the Maintain HR Master Data screen, enter the following data:

    5. Field

    Data

    Personnel number

    1001

  5. Select Enter.
  6. On the Maintain HR Master Data screen, select the tab page Time mgmt trans. data.
  7. Select Absences and then select Today in the Period field.
  8. Select Create.

    9. The dialog box Subtypes of Infotype 2001 is displayed

  9. Place the cursor in the column A/A ty. on item "0100," then select continue.
  10. On the Create Absences (Infotype 2001) screen, select Save.

    11. Saving the absence request triggers a event which starts the workflow Absence Approval.

  11. Return to the main SAP R/3 System screen.
  12. After entering the leave request,select the user WF-HR-M as the head of the Trip Costs Department and log on with the password Welcome .

    13. If the message appears that you have an unread document in your inbox, select Continue.

  13. From the main SAP R/3 System screen, select Office ® Inbox.
  14. On the Workflow Inbox[user name] screen, place the cursor on the line Approval leave for Michaela Maier.
  15. Select Execute.

    16. You reach the Display Absences (Infotype 2001) screen .

  16. Select Back.

    17. The dialog box Approval Leave for Michaela Meier from # # to # # appears.

  17. Select Not approved.

    18. The dialog box User Confirmation appears.

  18. Select Create attachment.
  19. In the dialog box Create Document:Header , enter the following data:

    20. Field

    Data

    Type

    SCR

    Title

    Absence not approved

  20. Select Continue.

    21. You reach the Change Document: MESSAGE Language EN screen. Here you may enter a text giving reasons for the refusal, e.g. "Your presence is absolutely necessary at this date".

  21. Select Save and then Back.

    22. The dialog box User Confirmation appears.

  22. Select Complete processing of step.
  23. Return to the main SAP R/3 System screen.

    24. Now the Trip Costs Administrator can check in his/her inbox to see if the leave request is completely approved, partially approved, or if it was rejected.

  24. Select the user WF-HR-A as the Trip Costs Administrator and log on using the password Welcome.

    25. If a message appears that you have an unread document in your inbox, select Continue.

  25. From the main SAP R/3 System screen, select Office ® Inbox.
  26. On the Workflow Inbox [user name] screen, place the cursor on the line Requested Leave from # # to # # was ... .
  27. Select Execute.

    28. The dialog box Requested Leave from # # to # # was not approved by user is displayed.

  28. To read the reasons for the refusal select the icon Display attachement. Leave the document view by selecting back.
  29. In the dialog box Rquested Leave from # # to # # was not approved by user , select Cancel request.

    30. The trip costs administrator can now delete his/her leave request.

  30. Select Delete.

    31. Deletion of the record is then confirmed.

  31. Return to the main SAP R/3 System screen.

End of process chain.