Transferring the Payroll Results to FI/CO 

Values must be transferred from payroll accounting to FI/CO for bookkeeping purposes and also for the evaluation of personnel costs.

This occurs in two stages:

Preparation for evaluation: particular wage types are read from the payroll database and saved in a work file.

Transfer: the work file is evaluated and a batch input session for transaction FB01 (post document) is created.

  1. Select Human resources ® Payroll accounting ® Europe ® Germany.
  2. On the Payroll for Germany screen, select Per payroll period.
  3. On the Subsequent activities-per payroll period screen select Reporting ® Posting to accounting ® Execute Run.
  4. In the Posting to Accounting: Create posting run screen, enter the following data .

    5. Field

    Data

    Payroll period -- Payroll area

    D2

    Payroll period -- Current period

    Marked

    Selection -- Personnel number

    1051 (Barbara Fischer )

    Selection -- Payroll area

    D2

    Run attributes -- Type of document creation

    S (Creation of Simulation documents)

  5. Select Execute.
  6. On the Posting to Accounting: Create posting run screen the R/3 System displays the log of the execute posting run.

    7. In the log-tree pay special attention to the following data

    Field

    Data

    Posting run. no. (PP)

    xxx

    Doc. creation

    Error-free

  7. Select Document overview.
  8. On the Posting to Accounting:Document overview screen the R/3 System diyplays the posting document .
  9. Double-click on the document no. XXX.

    10. You reach the Display payroll posting document for posting screen where you receive an overview about all data that are relevant to posting.

  10. Double-click on the top-item financial account No. 176 000 (salaries/wages).
  11. On the Display Details for Payroll Posting Document screen, once again double-click on the account No. 176 000 Pers.no.1051.
  12. On the Display Payroll Result and Posted Amounts screen the R/3 System displays all wage types posted in a more detailed view.
  13. Select Last page.

    14. You can see the wage Type /559 bank transfer that is highlighted with blue and posted to credit.

  14. Select Back twice.
  15. On the Display Payroll posting document screen, double-click on the G/L account 430 000 (salaries) CCtr 2100.

    16. On the Display Details for Payroll Posting Document screen, you can trace the posting of the expense account in detail.

  16. Select Back twice.
  17. On the Posting to Accounting: Document overview screen you could release the document by selecting Edit ® Release document.

    18. The release of documents is only possible in a live run.

  18. Return to the main SAP R/3 screen.

End of the process chain.