Displaying and Maintaining Information Types Relevant to Payroll Accounting  

  1. Select Human resources ® Personnel management ® Administration.
  2. On the Personnel Administration screen, select Display master data.
  3. On the Display HR Master Data screen, enter the following data:

    4. Field

    Data

    Personnel no.

    1051 (Barbara Fischer)

  4. Mark on the tab page Basic personal data the informationtype Organizational Assignment (0001).
  5. Select Display.
  6. The Display organizational Assig (infotype 0001) screen displays all the important assignment features for the employee. The following data is relevant in payroll accounting:

    7. Company code: defines a unit for which a self-contained set of accounts can be drawn up.

    Personnel area: delimits organizational units according to human resources criteria.

    Cost center: defines the location of cost incurrence.

    Business area: delimits organizational units according to a financial accounting criteria.

    Employee group: uses personnel provisions, principally to differentiate between active and inactive employees.

    Employee subgroup: an additional organizational feature used to differentiate within an employee group, for example, between salaried employees and employees receiving wages.

    Payroll area: employees included in a payroll run for a period are grouped together in a payroll area

  7. Select Goto ® OrgMngt Inf.

    8. In the Organizational Assignment dialo-box you can see the person, the organizational unit, the position and the respective job.

  8. Double-click on Organizational unit.

    9. The R/3 System displays the account receivable with the respective positions and employees.

  9. Return to the Display HR Master Data screen and enter the following data:

    10. Field

    Data

    Personnel number

    1051 (Barbara Fischer)

  10. Select the tab page Gross/net payroll and mark the informationtype Basic Pay (0008).
  11. Select Display.
  12. The Display Basic Pay (infotype 0008) screen displays the following information:

    13. Assignment to pay scale: pay scale type and pay scale area for the location, as well as the pay scale group and pay scale level for the employee.

    Capacity utilization level: determines the percentage of the employee’s working time in relation to the working time defined in the collective agreement.

    Wage types: the actual basic pay for the employee. In this demo, the employee’s standard pay is determined ‘indirectly’. This means that the system determines the salary level based on the employee’s assignment to a wage level.

  13. Return to the Display HR Master Data screen.
  14. Select HR master data ® Maintain.
  15. On the Maintain HR Master Data screen, enter the following data:

    16. Field

    Data

    Personnel number

    1051 (Barbara Fischer)

    Period

    Current month (X)

  16. Mark the informationtype Additional Payments (0015).
  17. Select Create.
  18. On the Create Additional Payments (infotype 0015) screen, enter the following data:

    19. Field

    Data

    Wage type

    M140 (Standard pay rate)

    Amount

    555,00

  19. Select Edit ® Maintain cost assignment.
  20. In the Cost Assignment Defaults dialog box displayed, you can assign the additional payments to another cost center. Please note that the amount of the wage type will be charged to the new cost center. In this example, the cost of the special payment is charged to the personnel department. Please enter the following data:

    21. Field

    Data

    Business area

    9900 (default value)

    Cost center

    2200 (Personnel department)

  21. Select Transfer.
  22. On the Create Additional Payments (infotype 0015) screen, save your entries.

    23. When the warning for the payroll past appears, select Enter.

    You can see that the employee received additional payment in the current period (green hook).

  23. On the Maintain HR Master Data screen, enter the following data:

    24. Field

    Data

    Personnel number

    1051 (Barbara Fischer)

  24. Mark the informationtype Cost Distribution (0027).
  25. Select Create.
  26. On the Create Cost Distribution (infotype 0027) screen, enter the following data:

    27. Field

    Data

    Distrib.

    01

    Field

    No

    CoCd

    Cost ctr

    Prcnt.

    Data

    01

    1000

    1000 (Corporate Services)

    10

     

    02

    1000

    2100 (Finance & Admin.)

    80

     

    03

    1000

    2300 (Purchasing)

    10

  27. Select Enter.
  28. If a warning message appears confirm with Enter.
  29. Save your entries.
  30. Return to the main SAP R/3 screen.